assistant finance director

*This recruitment is a*
Promotional*
*Opportunity. Only current City of West Covina employees are eligible to apply and will be considered for this promotional opportunity.
Job Summary
Under general direction from the Finance Director, supervises and manages the Finance Department; assists in developing and implementing financial planning, investments, debt management and budgeting procedures; evaluates, develops and implements accounting systems and procedures; and, provides direct supervision over professional, technical, and clerical personnel as assigned.

Essential Functions
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

• Assists the Finance Director in managing the services and activities of the Finance Department, including supervision of staff, general accounting, grant accounting, budgeting, purchasing, cashiering services, business licensing, information technology, and treasury functions and services; directs and oversees the work of designated functions of the Department.
• Participates in managing the development and implementation of departmental goals, objectives and priorities for each assigned service area
• Develops and administers policies and procedures.
• Participates in establishing appropriate service and staffing levels.
• Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
• Allocates resources accordingly.
• Selects, trains, motivates, and evaluates assigned personnel.
• Provides or coordinates staff training; works with employees to correct deficiencies.
• Participates in the implementation of discipline and termination procedures.
• Manages and participates in the preparation of the City's annual and mid-year budget and provides staff support to the Finance Director and other Department Directors in budget development.
• Assists in forecasting budget revenues; analyzes reserves; attends all budget meetings and hearings held with various departments and divisions; assists with review of all budget documents for the City; performs analysis; reviews cash flow projections; prepares long-term financial analyses for the City.
• Manages and assists in the preparation of the Comprehensive Annual Financial Report and annual budget in conformance with CSMFO and GFOA established guidelines; assists in the preparation of the Budget Letter of Transmittal, Management's Discussion and Analysis and CAFR Letter of Transmittal.
• Assists in monitoring and evaluating legislative, regulatory, and other governing body rulemaking changes that may have a financial impact on the City; reviews City financial policies and Finance Department procedures to enhance financial management internal controls over various types of financial transactions.
• Prepares draft agenda item reports as assigned; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to finance programs, policies and procedures as appropriate.
• Supervises the collection of business license taxes, transient occupancy taxes and the billing and collection of accounts and loans receivable; manages the preparation of various annual and periodic reports to a variety of external entities.
• Assists in the City's cash management program and the investment of idle funds as directed by the Finance Director; monitor cash balances in all funds; review transactions in relation to community facilities districts, assessment districts, and long-term debt investments.
• Serves as Acting Finance Director when so designated.
• Performs related work as assigned.

General Qualifications
Knowledge of:

• Principles and practices of municipal administration, governmental accounting, auditing, budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts payable, business license.
• Computer applications in administrative functions.
• Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.
• Principles of research, statistical analysis and report preparation.
• General office procedures; operation and care of general-purpose computer equipment.
• Principles and practices of supervision, training and performance evaluation; Economic/business cycles.
• Microsoft Excel, Word and PowerPoint.
• City finance policies and procedures, Civil Service Rules and labor contract provisions.

Ability to:

• Plan, organize, manage and coordinate the work of staff engaged in preparing and maintaining City-wide financial records and reports
• Analyze and make sound recommendations on complex accounting and financial issues, data and operations.
• Understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.
• Develop and implement sound financial and accounting procedures and controls.
• Communicate clearly and effectively, orally and in writing.
• Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
• Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
• Exercise sound, expert independent judgment within general policy guidelines.
• Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.
• Establish and maintain effective working relationships with the City Manager, Mayor and Council Members, department heads and managers, staff, representatives of other agencies, the public and others encountered in the course of work.

Minimum Qualifications
Education, Training, and Experience

A Bachelor's Degree from an accredited college or university with a major in accounting, finance, business or public administration or related field is required.

Master's Degree in a related field is desirable.

Five (5) years of progressively responsible experience in governmental accounting including at least three years in a high-level municipal finance supervisory capacity or at least three (3) years of auditing experience in a supervisory capacity.

Licenses/ Certifications

Certified Public Accountant (CPA) designation or other accreditation in a related field is desirable.

Physical Requirements
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.