Administrative Assistant

1 day ago

Whippany, New Jersey, United States Werbel Microwave LLC Full time

Job Title: Administrative Assistant

Location: Whippany, New Jersey

Reports To: President

Employment Type: Full-time, In-Person

Position Summary

The Administrative Assistant supports the CEO and management team, handling tasks and priorities as requested by the CEO. This role provides direct assistance across purchasing, inventory, logistics, finance, and general office administration to ensure daily operations run smoothly and efficiently.

Key Responsibilities

  • Manage the overall administrative responsibilities of the company to ensure smooth daily operations.
  • Support the CEO and management team with administrative and organizational tasks as requested.
  • Follow up with vendors regarding quotations, order status, and material deliveries.
  • Follow up with customers on payment collections and outstanding balances.
  • Manage vendor payments, ensuring all invoices are settled accurately and on time.
  • Reconcile transactions across multiple electronic platforms (such as , PayPal, and banking systems).
  • Export, compile, and generate periodic reports for the CEO.
  • Assist with shipping procedures, including issuing shipping labels, ordering parts, and coordinating with vendors.
  • Arrange travel plans, hotel bookings, and related logistics for the CEO and staff.
  • Manage the CEO's calendar, schedule, and emails to ensure timely communication and task prioritization.
  • Maintain organized archiving of important company documents for certifications and audits.
  • Answer and redirect phone calls.
  • Ensure all records and processes are properly filed, traceable, and compliant with internal standards.

Qualifications

  • 3+ years of experience in administrative or office coordination (manufacturing preferred).
  • Strong organization and follow-up skills with attention to detail.
  • Proficient in Microsoft Excel, Word, and Outlook.
  • Comfortable working on different systems and willing to learn.
  • Excellent communication and customer service skills.

Compensation and Benefits

  • Pay range: Salary of $50,000–$62,000 per year, depending on experience.
  • 401(k) plan with company match (eligible after 3 months).
  • Paid time off and holidays.
  • Flexible, collaborative work environment.

Growth Potential

This position offers the opportunity to grow into higher-responsibility roles such as Office Manager, Operations Coordinator, or Purchasing/Inventory Supervisor, depending on performance and company needs. The right candidate will gain exposure to all areas of the business and can advance as the company continues to expand.

Job Type: Full-time

Pay: $50, $62,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Flexible schedule

Work Location: In person

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