Executive Assistant

Description
Executive Assistant – C-Suite
Overview
We are seeking a high-performing Executive Assistant to provide direct support to C-Suite executives in a fast-paced, rapidly evolving environment. This role requires exceptional organization, speed, and discretion, coupled with the ability to anticipate needs and act with urgency. The Executive Assistant will serve as a critical extension of the leadership team, ensuring priorities are executed seamlessly, communication flows effectively, and the executives' time is optimized for maximum impact.

Desired Attributes

• Strategic thinker with the ability to align executive priorities, operational efficiency, and organizational execution.
• Strong cross-functional collaborator experienced in coordinating across departments and leadership levels.
• Leader of influence, empowers and supports senior leaders by anticipating needs and providing seamless administrative partnership.
• Proactive problem solver who identifies potential risks, bottlenecks, and process improvements before they escalate.
• Detail-driven and adaptable, balancing high-volume execution with accuracy and professionalism.
• Excellent judgment and discretion, with the ability to represent C-Suite executives internally and externally with professionalism and poise.

Work Environment

• Hybrid, supporting a distributed executive leadership team across multiple time zones.
• Requires availability during core executive hours, with flexibility for urgent requests or after-hours escalation.
• Regular virtual strategy meetings, executive briefings, and leadership syncs with C-Suite members.
• Must be able to manage multiple communication channels, email, Slack, text, and calendar, while maintaining complete confidentiality.

Essential Functions Of The Job

• Must be able to manage complex calendars for multiple executives, including scheduling, prioritization, and real-time adjustments to shifting priorities.
• Must be able to coordinate executive travel, domestic and international—handling logistics, itineraries, and expense reporting with precision.
• Must be able to prepare executive materials such as board decks, reports, and correspondence, ensuring accuracy and professionalism.
• Must be able to facilitate executive meetings, including agenda creation, documentation, and follow-up on key decisions and deliverables.
• Must be able to maintain and track high-priority initiatives, ensuring deadlines are met and leadership is informed of progress and roadblocks.
• Must be able to act as a gatekeeper and liaison, ensuring efficient communication between C-Suite, internal teams, and external partners.
• Must be able to handle confidential information with the utmost integrity and professionalism.
• Must be able to utilize productivity tools and systems (Google Workspace, Slack, Zoom, project management software) to optimize executive efficiency.
• Must be able to adapt quickly to evolving priorities, maintaining composure and focus under pressure.

Qualifications

• 5+ years of direct experience supporting C-Suite or senior executives in a high-growth or high-intensity organization.
• Proven track record of handling complex schedules, projects, and communications with precision and urgency.
• Expert in Google Workspace, Slack, Zoom, and calendar management systems.
• Strong writing and communication skills—capable of drafting executive correspondence and summarizing key discussions.
• Demonstrated ability to maintain discretion, professionalism, and sound judgment.
• Highly organized, proactive, and resourceful—able to think two steps ahead and execute quickly.
• Reliable internet connection and a secure, professional home workspace.

Key Attributes

• Quickness and precision: Operates with urgency while maintaining exceptional accuracy.
• Strategic support mindset: Anticipates executive needs and proactively creates solutions.
• Calm under pressure: Performs effectively amid changing priorities and tight timelines.
• Trusted partner: Represents leadership with integrity, professionalism, and confidentiality.
• Results-oriented: Keeps the C-Suite focused on execution, not administration.

Employment Classification
Status:
Full-time

FLSA:
Exempt

Equal Employment Opportunity (EEO) Statement
Gifthealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, transgender status, national origin, age, disability, veteran status, or any other legally protected status.