Executive Assistant

Job Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team This vital role offers an exciting opportunity to support senior leadership by managing a wide range of administrative and operational tasks. The Executive Assistant will provide support to the President & CEO, Executive Team, and the Organization. They will serve as the Administrative point person for the Seabury Board of Directors and Office Manager for the Administrative Office Suite, ensuring maximum efficiency of office protocols, processes, and business machines. This position will plan, organize, and coordinate administrative functions. The ideal candidate will be an effective communicator with strong leadership skills, able to multitask and keep track of many moving parts within the organization. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. Your energy and dedication will help ensure smooth daily operations, allowing our executives to focus on strategic initiatives and growth.

Responsibilities:

• Provides Administrative support services for Administration (Executive Team) and the Board of Directors (as needed).
• Project lead for select projects as directed by the CEO.
• Responsible for organizing the Board Meetings, Board Documents, and Board Portal. Attends Board of Directors and Executive Committee meetings, records and distributes accurate minutes to members according to established procedures.
• Serves as liaison for Administration and Executive Team in providing assistance, setting appointments, and relaying information from Residents and the Board.
• Handles CEO's travel arrangements.
• Manages Central Supply to increase savings and inventory control.
• High-level oversight of employee scheduling to assure the greatest efficiencies.
• Provides follow up on correspondence to various directors, staff, clients, and residents.
• Supporting Administrative Departments in developing efficiencies and managing workload in high-volume times
• Preparing and reviewing operational reports
• Know all aspects of front desk operations and emergency procedures and fills in at the front desk as necessary.
• Track residents, board members, and staff significant dates and have cards on hand for President & CEO.
• Assist in the coordination of Board Retreat
• Coordinate Senior Management Team Holiday Luncheon
• Other duties as assigned.

Requirements

• Bachelor's Degree preferred. Background in hospital administration, medical office support, healthcare, or public health experience preferred.
• 3 yrs min proven experience as an executive assistant or in a similar administrative role with at least 3 years of office management .
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and familiarity with DocuSign for document signing.
• Excellent organizational skills with the ability to prioritize tasks effectively in a busy setting.
• Exceptional typing speed and accuracy for data entry, transcription, and proofreading tasks.
• Demonstrated ability to handle multi-line phone systems with professionalism and excellent customer service skills.
• Strong communication skills including phone etiquette and the ability to interact professionally with internal teams and external clients or vendors.
• Ability to adapt quickly to changing priorities while maintaining attention to detail in all tasks. Join us as an Executive Assistant where your proactive approach and energetic spirit will empower our leadership team We value your dedication to excellence and look forward to welcoming a motivated professional eager to grow within our organization.

Job Type: Full-time

Pay: $70, $77,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person