Front Office Administrative Assistant

2 hours ago

Geneseo, Illinois, United States Wisdom Financial Services Full time

Job Overview

We are seeking an organized and professional Front Office Administrative Assistant to be the positive first impression at Wisdom Financial Services. This vital role involves managing front desk operations, providing exceptional customer service, and supporting daily administrative functions to ensure smooth office flow. The ideal candidate will bring enthusiasm, professionalism, and strong organizational skills to foster a positive experience for visitors, clients, and team members alike. This position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive setting.

Responsibilities

  • Greet visitors and clients warmly, ensuring a professional and friendly first impression
  • Manage multi-line phone systems with courteous phone etiquette, directing calls accurately and efficiently
  • Handle incoming and outgoing correspondence, including emails, mail, and deliveries
  • Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
  • Utilize Microsoft Office Suite tools for scheduling, document creation, and communication tasks
  • Support office management duties such as calendar management, appointment setting, and event coordination
  • Manages the reception area to ensure it is clean, orderly, and reflects Wisdom Financial Services' professional image
  • Provide clerical support including managing customer support inquiries and performing general administrative duties

Skills

  • Proven experience with clerical tasks or administrative support roles
  • Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook)
  • Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
  • Exceptional communication and phone etiquette skills for handling multi-line phone systems professionally
  • Experience with data entry, filing systems, proofreading documents, and customer service excellence
  • Strong time management skills to balance multiple responsibilities efficiently
  • Excellent multi-tasking skills

Join us as a Front Office Administrative Assistant to be an essential part of our team—delivering outstanding support that keeps our office running smoothly while creating a welcoming environment for all visitors.

Job Type: Full-time

Pay: $ $22.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Application Question(s):

  • This position requires a pre-employment background check. Are you willing to complete this requirement?

Experience:

  • Front desk: 1 year (Required)

Work Location: In person

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