Project Coordinator

1 week ago

Madison, Wisconsin, United States KennedyC Full time

KennedyC is seeking a highly organized and detail-oriented
Project Coordinator

to join our talented, hard-working Operations Team in a role based in Madison, Wisconsin. This position partners closely with all agency departments to support seamless project management, accurate documentation and timely execution of client deliverables — an ideal opportunity for someone who lives and breathes project coordination. At KennedyC, voted a Top Workplace four years in a row, we're a vibrant community grounded in curiosity, teamwork and inclusivity, offering a dynamic environment where diversity, creativity and personal growth take center stage.

Responsibilities:

Project & Campaign Management

  • Collaborates on and provides project management support to Account Executives, ensuring smooth execution of client marketing activities, including media plan documentation, creative production, media placements, client reporting and data pulls.
  • Monitors media campaign and project timelines and deadlines, proactively identifying and addressing potential issues before they arise.

Quality Control & Review

  • Proofreads copy, artwork, agency materials and printers' proofs, ensuring all work goes through the standard agency approval process before client review or vendor submission.
  • Reviews all billing for assigned accounts and compares to approved client plans; reports discrepancies to relevant Account Executives or other departments, if needed.
  • Identifies opportunities to improve workflow consistency and recommends refinements to enhance alignment across teams and projects.

Research, Planning & Support

  • Gathers, organizes and assembles background information, research and analyses to assist in developing client briefs and strategies.
  • Contributes to project planning by assisting client teams with agendas, reports, proposals, correspondence, meeting notes and client presentation materials.

Qualifications:

  • Strong project management and organizational skills
  • Effective communicator both written and verbal
  • Self-motivated and proactive
  • Attention to detail and accuracy
  • Proficiency in Microsoft Word, Excel, and Google Docs

Benefits:

  • Professional and personal development grants to nurture your passions and skills
  • Opportunities for engagement with in-office and out-of-office events
  • Competitive paid time off and holidays
  • Generous parental leave benefits
  • Comprehensive insurance coverage for health, dental, vision, life and disability
  • Pet care discount
  • Identity protection
  • A 401(k) retirement plan
  • Networking opportunities and paid volunteer hours

Equal Employment Opportunity

KennedyC is committed to creating a diverse environment and is proud to be an equal opportunity employer. We encourage you to apply even if you have experience in some but not all of the listed job responsibilities. KennedyC firmly commits to equity, diversity and inclusion and encourages applications from those who will help us become a more inclusive organization. 

Candidates must be able to provide proof of eligibility to work in the United States.

Submit your resume and cover letter to with the subject Project Coordinator.

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