Project Coordinator

5 days ago

Madison, Wisconsin, United States Employbridge Full time

Compensation:
$26.00 to $33.00 per hour

Schedule:
Monday - Friday; 7/8:00am- 3/4:00pm

Key Responsibilities:

Project Documentation & Organization

  • Assist with job setup and startup meeting documentation.
  • Upload and organize digital project folders within platforms such as Procore or E-Builder.
  • Maintain submittal logs and cost code structures in collaboration with Project Managers/Assistant Project Managers.
  • Maintain organized and current files, drawings, and specifications on shared drives and project management systems.

Project Coordination & Communication

  • Prepare and distribute subcontracts and project startup materials.
  • Collect data from subcontractors and field personnel to support look-ahead schedules and updates.
  • Attend jobsite and progress meetings as needed; take and distribute meeting minutes.
  • Draft and distribute RFIs, purchase orders, permits, and related project documentation.
  • Manage bid solicitation documentation for small business and diversity participation.

Tracking & Reporting

  • Track daily reports, subcontractor deliverables, and contract requirements through project management platforms.
  • Upload and maintain permit records and drawing revisions.
  • Assist with job budgets and schedules of value for upload to internal systems (e.g., Sage).
  • Initiate and track Request for Quotes (RFQs) and Package Change Orders (PCOs).
  • Log subcontractor commitments and approved change orders.
  • Support preparation for monthly Work-In-Progress (WIP) financial updates.

Project Closeout

  • Assist with compiling and submitting closeout documents, warranties, inspection reports, and training materials.
  • Support coordination of punch list completion and owner training schedules.
  • Ensure all required closeout documentation is completed and submitted per contract requirements.

Qualifications:

  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 3+ years of administrative, construction support, or project coordination experience preferred.
  • Strong computer proficiency, especially in Microsoft Office.
  • Experience with project management software is a plus.
  • Excellent communication, organizational, and time-management skills.
  • Ability to manage multiple priorities and collaborate across departments and project teams.

  • Project Coordinator

    2 days ago

    Madison, Wisconsin, United States SunPeak Full time

    Project Coordinator Job Summary SunPeak, a nationally-recognized commercial solar developer based in Madison, WI, is looking for a full-time Project Coordinator to join its project management team. The ideal candidate will share our values of excellence and integrity and will be eager to learn, shape a key role, and contribute to the organization's ongoing...

  • Project Coordinator

    1 week ago

    Madison, Wisconsin, United States KennedyC Full time

    KennedyC is seeking a highly organized and detail-orientedProject Coordinatorto join our talented, hard-working Operations Team in a role based in Madison, Wisconsin. This position partners closely with all agency departments to support seamless project management, accurate documentation and timely execution of client deliverables — an ideal opportunity...

  • Assistant Project Coordinator

    6 days ago

    Madison, Wisconsin, United States BrandNest Full time

    About the RoleWe are seeking a motivated and detail-oriented Assistant Project Coordinator to join our growing team in Madison. This role is perfect for someone who thrives in a dynamic environment, enjoys coordinating tasks, and loves contributing to the successful execution of projects from start to finish.Key ResponsibilitiesAssist the Project Coordinator...

  • Administrative Project Coordinator

    2 weeks ago

    Madison, Wisconsin, United States M3 Insurance Full time

    The OpportunityAt M3, the Administrative Project Coordinator plays a pivotal role in driving the organization's workflow processes. Your primary responsibility is to ensure the seamless operation of these processes, utilizing a diverse skill set encompassing clerical, technical, and customer service expertise. By effectively managing and maintaining...

  • Project Manager

    6 days ago

    Madison, Wisconsin, United States Novalink Solutions LLC Full time

    The Department of Natural Resources Information Technology (DNR IT) executive program is seeking qualified applicants for an IT Project Manager position to coordinate development and implementation of the agency's new Online Grant Management System This project is a significant interdisciplinary agency initiative grounded in a Salesforce-based platform. This...

  • Marketing Coordinator

    2 days ago

    Madison, Wisconsin, United States Alphabe Insight Inc Full time $56,000 - $61,000

    Company Description Catch Vibe Voice is a forward-thinking communications and branding company dedicated to elevating how organizations connect with their audiences. We specialize in strategic messaging, creative marketing direction, and innovative brand experiences designed to set our clients apart in a competitive landscape. Our team thrives on...

  • Project Manager

    2 weeks ago

    Madison, Wisconsin, United States Symphony Full time

    Role: Certified Project ManagerLocation: Madison, WIDuration: 1+ YearJob Description:This position is responsible for overall coordination, status reporting and stability of project oriented work efforts.Establishes and implements project management processes and methodologies for the IT community to ensure projects are delivered on time, within budget,...

  • Senior Project Engineer

    7 days ago

    Madison, Wisconsin, United States Ring & DuChateau Full time

    Ring & DuChateau, a collaborative team of over 90 professionals including engineers, designers, technicians, and support staff, is dedicated to engineering design excellence and superior service. We are seeking a Senior HVAC Project Engineer to join our HVAC department, with positions available in Brookfield, WI, or Madison, WI. This role is ideal for...

  • Water - Sr Project Engineer/Project Manager

    2 weeks ago

    Madison, Wisconsin, United States AE2S (Advanced Engineering and Environmental Services, LLC) Full time

    Advanced Engineering and Environmental Services(AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and...

  • Marketing Coordinator

    4 days ago

    Madison, Wisconsin, United States Alphabe Insight Inc Full time $60,000 - $66,000

    Company Description About UsAt Signal Tru Brand, we specialize in creating powerful, lasting connections between brands and their audiences. Through strategic campaigns, engaging experiences, and clear communication, we help our clients stand out in a crowded marketplace. Our team values innovation, attention to detail, and a results-driven approach that...