Administrative Support Coordinator for Senior Leadership

2 days ago

Las Cruces, New Mexico, United States Families and Youth Full time

Administrative Support Coordinator for Senior Leadership

Families & Youth Innovations Plus (FYI+)

Position: Full-Time

Salary: $42,000 - $50,820 annually (3 levels based on experience and education)

FLSA Status: Salaried/Exempt

Department: Administration

Job Summary

The Administrative Support Coordinator provides comprehensive administrative coordination and support to FYI+'s senior leadership team, which consists of the Senior Director of Strategy, Senior Director of Quality & Operations, Senior Director of Programs and Services, and Grants and Contracts Associate. This role combines traditional executive support functions with specialized responsibilities including contract deliverables coordination, training administration, and cross-departmental project support. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while supporting FYI+'s mission-driven work in behavioral health and community services across all organizational functions.

What You'll Do:

Manage complex calendars and meetings for three Senior Directors, ensuring alignment with strategic priorities.Coordinate logistics, materials, and technology for cross-functional leadership meetings.Document and track meeting minutes and follow-ups across departments.Support internal communications and travel arrangements for senior leadership.Financial & Administrative Operations
Process requisitions, reimbursements, and COS forms; manage travel and expense tracking.Coordinate billing documentation and support budget tracking across departments.Assist with vendor and contractor administration for leadership initiatives.Contract & Project Support
Track and submit contract deliverables; support grant-funded and quality improvement projects.Maintain organized documentation systems and ensure compliance reporting.Manage databases for contracts, projects, and quality metrics.Training & Educational Program Administration
Administer Google Classroom courses and assessments for training initiatives.Coordinate training logistics, materials, and participant tracking.Provide tech support for educational platforms and maintain evaluation records.Specialized Program Coordination
Support hospital intern rotations and data entry for project management systems.Facilitate cross-departmental coordination and event logistics.Quality & Strategic Initiative Support
Assist with quality documentation, accreditation, and compliance processes.Provide administrative support for strategic planning and performance monitoring.

What You Need:

Associate's degree or equivalent experience in administrative support, business administration, or related field3+ years experience in executive administrative support or similar coordination role, preferably supporting multiple executivesAdvanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace applicationsExperience with Google Classroom or similar learning management systems preferredExcellent written and verbal communication skills with strong attention to detailDemonstrated ability to manage multiple priorities and deadlines in fast-paced environment while supporting multiple leaders

Compensation & Benefits:

Competitive salary commensurate with experience, comprehensive benefits package, professional development opportunities. Benefits Compensation include health, dental, life insurance, short term and long term disability, supplement plans 403(b), PTO, and 14 paid holidays

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