Coordinator, Events

7 hours ago

Indianapolis, Indiana, United States USA Football Full time
Summary/Objective The Coordinator, Events is responsible for the comprehensive planning and execution of USA Football's diverse portfolio of events. This role involves collaborating across departments to deliver innovative programming and event solutions to our stakeholders, ensuring seamless logistical and operational support from conception through completion.
Essential Functions Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
  • Collaborate across units and departments to activate innovative programming and event solutions for USA Football stakeholders.
  • Support the planning and execution of various events, ensuring all details align with organizational goals.
  • Coordinate and execute operational and logistical planning for events, including registration setup, hotel operations, catering, equipment ordering, asset movement, inventory management, storage unit organization, and event setup/teardown.
  • Work directly with external suppliers, facilities, hotels, catering vendors, and partners to secure necessary services and resources.
  • Assist in the recruitment, hiring, and coordination of operations staff, volunteers, officials, and athletic trainers for all USA Football events under manager oversight.
  • Provide critical on-site event execution support, ensuring smooth operations and problem resolution.
  • Address and resolve problems proactively before, during, and after events to maintain high standards of quality and participant satisfaction.
  • Assist with meeting assigned metrics and measures for each event, including reconciling event expenses and budgets.
  • Work with the events team to implement best practices that continually improve the quality and impact of USA Football events.
  • Collaborate effectively with various USA Football departments supporting events, including Marketing, Communications, Legal, and Finance.
  • Perform other duties as assigned to support the overall success of the Events team.

Required Education and Experience
  • Bachelor's degree.
  • Minimum of 1 year of experience in sports event operations, an athletic department, or with a sports team.
  • Proficiency with Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong interpersonal skills and ability to collaborate effectively with diverse teams and stakeholders.
  • Demonstrated attention to detail and strong organizational skills.
  • Proven ability to multi-task, prioritize, and solve problems efficiently, including hands-on issues.
  • Strong project management skills.
  • Demonstrated teamwork and strong work ethic.

As required by the Equal Pay Transparency Act, USA Football provides a reasonable range of minimum compensation for roles. Actual compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, education, etc. The pay range for this position is as follows: $37,600 - $56,400.
This position is eligible to participate in an annual incentive program. Must meet requirements.
USA Football is an Affirmative Action and Equal Opportunity Employer and a member of E-Verify. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be. All employment is decided based on qualifications, merit, and business need. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status, or any other group protected by law.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Supervisory Responsibility This position has no direct supervisory responsibilities.
Work Environment When not traveling or at events, this job primarily operates in a remote office environment. This role routinely uses standard office equipment such as computers and phones.
Physical Demands When not traveling or at events, this position requires the ability to sit for more than four hours per day, reading, listening, stooping, bending, and manual dexterity. During events, physical demands may include prolonged standing, walking, lifting up to 25 pounds, and working in various weather conditions.
Position Type/Expected Hours of Work This is a Full-Time remote position. Occasional evening and weekend work may be required, especially during events.
Travel Frequent travel to events is required, estimated at 30-40% annually, including extended periods during peak seasons (Spring and Summer).
EEO Statement USA Football provides equal opportunities for employment and advancement for all individuals, regardless of age, gender, race, religion, color, disability, veteran status, sexual orientation, national origin, or any other legally protected category.

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