Festival Coordinator, Development

POSITION OVERVIEW

The Festival Coordinator, Development is charged with administrative and logistical duties to support the Development team with the stewardship of individual donors, foundation, and government supporters of the Institute.

Working closely under the Senior Manager, Major Gifts, the role of Festival Coordinator, Development supports Sundance Institute's commitment to providing the highest level of customer support to our dedicated community of individual donors, major donors, and foundation and government supporters in the lead up to and during the 2026 Sundance Film Festival.

This temporary position works full-time (40 hours per week) from Wednesday, October 22, 2025 through Tuesday, February 3, 2026. The majority of this position's work can be conducted remotely out of any of our operating states, until the department comes together in Park City, UT in January to support the in-person elements of the Festival.

Top priorities include but are not limited to…

• Maintaining and updating tracking documents for all Foundation and Government Giving Festival attendees travel dates, lodging, ticketing, and other logistics.
• Maintaining and updating tracking documents for all Membership, Donor Circles, and major donors attending Festival screenings and events, including travel dates, lodging, ticketing, RSVP's, and other logistics as needed.
• Coordinating ticketing and pass benefits for foundation and government supporters collaborating with internal departments (e.g. ticketing) to meet deadlines.
• Coordinating and supporting the Development team with ticketing and pass benefits deadlines.
• Preparing and distributing Festival itineraries for Individual Giving and Institutional Giving donor accounts.
• Collaborating with Transportation and Accommodations departments, coordinating the lodging and transportation logistics for donor accounts, as directed.
• Providing accurate and detailed record keeping in Individual, Foundation, and Government donor files for all account activity including ticketing, benefit fulfillment, and recognition.
• Assisting with providing receipts, acknowledgement of benefits received, and other Festival donor communications, as directed.
• Preparing documents and conducting Festival outreach mailings and/or emails as requested.
• Preparing a written wrap report detailing each supporter's activities, with account outcomes and recommendations for future Festivals.
• Supporting onsite with the Festival as needed

You have the following direct or transferable skill sets:

• Legal authorization to work in the United States.
• 1-2 years experience in nonprofit fundraising and/or arts administration or related areas.
• Outstanding communication skills required to work effectively with a variety of people.
• Excellent organizational skills including the ability to prioritize.
• Ability to maintain confidential information.
• Ability to mitigate conflict and facilitate positive customer relations.

• Working knowledge of databases along with proficiency in Google Products.

• Experience with proofreading corporate branding print and electronic signage preferred.

You will be successful in this role if you...

• Problem-solve within your work so as to provide efficient solutions for tasks and customer support needs.
• Communicate clearly with internal and external stakeholders of varying levels and positions.
• Maintain organization to keep yourself accountable in meeting deadlines.
• Offer excellent customer support and create a positive donor Festival experience.
• Possess a deep love and/or interest in film, film festivals, filmmaking, and the arts.

In addition to an hourly pay of $20.32, this position* is eligible for benefits & perks, highlights include:

• Paid sick leave and Institute holidays
• Employee assistance program
• Employee Wellness Initiatives

• Sundance Film Festival passes and benefits (varies each year)

• Applications open 10/07/2025 and will be accepted for at least one week