Receptionist/Administrative Assistant

2 weeks ago

Annapolis, Maryland, United States INTERIOR CONCEPTS INC. Full time

Part-Time Office Assistant/Receptionist

Hours: Monday - Friday 12:00 pm - 5:00 pm

General Responsibilities

    1. Answer incoming calls, transfer calls, and manage messages.
    1. Create weekly sign-in sheets and distribute them to Human Resources.
    1. Handle incoming faxes and distribute them.
    1. Greet and assist guests, customers, vendors, and visitors.
    1. Maintain current phone and extension lists for active employees.
    1. Distribute incoming mail and delivery packages.
    1. Maintain the appearance of the reception area and vestibule.
    1. Maintain and replenish supplies in the supply closet.
    1. Responsible for mailing outgoing mail and maintaining postage machine and values on the machine.
    1. Interact positively with all co-workers, customers, vendors, and visitors.
    1. Review the vendor statements that come in the mail for what is unpaid in the system and paid.
    1. Respond timely to all email communications.
    1. Manage truck maintenance.
    1. Manage warehouse tool purchases.
    1. Manage and oversee the cleaning company and their work weekly.
    1. Other administrative duties, as assigned

Requirements:

    1. Minimum High School Diploma
    1. At least 5 years of professional experience
    1. Must be able to multi-task
    1. Ability to lift 15 pounds
    1. Pleasant and calm demeanor.
    1. Clear communication in English.

Additional Responsibilities:

  • Perform other related duties as assigned.
  • Assist with Operations with ICI Building maintenance

Job Type: Part-time

Pay: $ $21.00 per hour

Expected hours: 25 per week

Benefits:

  • Employee discount
  • Paid time off
  • Referral program
  • Retirement plan

Work Location: In person

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