Executive Assistant in Gainesville, FL

Description
The Collier Companies is seeking an Executive Assistant
This is an on-site role, reporting out of The Collier Companies Florida Home Office in Gainesville, which offers beautiful natural areas, a temperate climate, and tremendous educational, cultural, and commercial opportunities. Gainesville was recently ranked as one of the top 10 places to live in the United States.

The Executive Assistant position is a full-time support position that reports to the Vice President of Operations. This role's primary responsibility will be to demonstrate on a consistent basis initiative, professionalism, poise and flexibility and work within an environment of fast paced environment and everchanging workload. The Executive Assistant will showcase strong interpersonal skills with the ability to interface effectively with a wide variety of internal and external customers.

You must be effective in planning, prioritizing, and executing tasks in a timely manner. You must also exhibit skills in building & maintaining strong relationships both internally & externally. The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

Perks – The Good Stuff

• The Collier Companies 401k match is 100% of your contribution up to 10% of your gross income.
• Up to 24 days off during your first year with annual increase
• Stylish TCC logo attire provided
• Comprehensive Medical, Dental & Vision Insurance
• Group & Supplemental Life Insurance policy options
• Healthcare reimbursement account & legal services insurance.
• Industry education opportunities

Qualifications
The Ideal Candidate:

• A detail-oriented self-starter with prior experience in Real Estate Operations
• Someone who exhibits sound judgment with the ability to prioritize and make decisions.
• Energetic and eager to tackle new projects and ideas.
• Comfortable interacting with high-level executives
• A team player capable of cultivating productive working relationships across the firm.
• Resourceful, can-do attitude
• Thrives in a fast-paced environment.

Your Skills - Show Us What You Got

• 3+ years of experience supporting administrative functions at the executive level.
• 1+ years in an assistant property manager role preferred.
• Manage calendared anniversaries to include gifts and cards from the office of the Vice President.
• Able to manage bookings for travel arrangements including hotels and car rentals for various personnel.
• Capable of supporting events such as resident engagement and book club events for necessary tracking.
• Provide support for site audits, vendor compliance audits, site walks, and support new team member onboarding through onboarding and training.
• Arrange on- and off-site meetings, events, appointments & travel for leadership with supporting materials as needed.
• Ability to research, compile, and summarize complex and or large qualities of data into short work products.
• Maintain confidentiality in all aspects of team and company information.
• Management of multiple calendars for executive-level team members as well as providing meeting support for data collection and time management.
• Assist in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
• Highly developed written communication skills, including report writing, presentations, email correspondence, and verbal communication skills.
• Act as the first point of contact for elevated resident issues on behalf of the VP of Operations.
• Entrata experience preferred.
• High proficiency with all tools in the Microsoft suite including Excel, PowerPoint, Outlook, Teams, etc.

Our Culture – How We're Different
The Collier Companies is a fast-growing company that fosters a professional attitude and a strong team spirit. We are committed to training our teams well, honoring their achievements, and promoting from within. Our team is highly focused on both personal and professional growth, building a strong relationship with our residents, and creating an environment that each of our residents can call home.

• At The Collier Companies, we recognize TEAM MEMBERS for being the foundation of our success which aligns with our internal mission statement PROUDLY SUPPORTING OUR TEAM MEMBERS IN BECOMING THEIR BEST SELVES.
• Our external mission is PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS.
• We are good STEWARDS to each other, believe in collaboration and support one another to achieve our missions.
• We PRIDE ourselves on working and growing with the principles taught in "The 7 Habits of Highly Effective People" , written by Stephen Covey.
• The Collier Companies Team Members are committed to CANI ( Constant & Never-Ending Improvement ) & to utilizing our I&R ( Initiative & Resourcefulness ) to find solutions that are BOTH E&E ( Efficient & Effective ) that we implement via IIT ( I Intend To ____ )
• We are committed to ONGOING LEARNING – At The Collier Companies & sponsor book clubs, training, and mentorship to support the professional and personal growth of our team.
• We also have our internal learning program called Collier College that is based on the structure and teachings from the Nathan Collier Master of Science in Real Estate program at the University of Florida.
• GROWTH – We have a goal to double in size within the coming decade Our team members have a FIRE IN THE BELLY and hold the torch with a BURNING SENSE OF URGENCY
• We bring STABILITY into the marketplace and to our residents with a LONG-TERM HOLD strategy. This benefits our human capital, finances, and customer experience.
• ROOTED – We are privately owned and have been in business since the 1970's. We currently own and manage over 12,000 apartment homes and we're pacing over 1,000 new apartment home construction starts each year.

At
The Collier Companies
, it is all about people. Our Residents depend on us to be observant, interested in their lives, and quick to respond to their needs. We enjoy working with them and with each other. Every day is different: rewarding, challenging, and fun. When someone lives in one of our communities, they are entrusting us with providing their Home, something fundamental to their emotional, spiritual, and physical well-being and we consider that both a wonderful Honor and a significant Duty that we are passionate about. We ask all that join us to commit to doing likewise.

PROUDLY MAKING YOUR HOME THE HEART OF OUR BUSINESS WHILE SUPPORTING TEAM MEMBERS TO BECOME THEIR BEST SELVES
Background checks are an employment requirement. Upon submission of your application, you will be invited to complete our candidate assessment.

These Are Required Steps In The Hiring Process.
The Collier Companies is an Equal Opportunity Employer