Admin / Accounts Assistant

ACME Signs and Prints is a 50+ year old Sign, Print & Stamp company rapidly growing & expanding its services in Digital printing, Wide format Printing, Apparel Printing, Embroidery & Signs industry. We are a one stop shop company in Orlando with in house production offering all kinds of Print and Sign solutions to our customers i.e. business cards prints, marketing materials, promotional products, apparel prints, embroidery, vinyl prints, car wraps, rigid signs, laser engraving etc. and much more…

We are looking for a dynamic individual to join our team as Accounts / Admin Assistant, responsible to perform daily accounting and admin tasks of the organization. These include, but are not limited to, processing accounts receivables / payables, bank deposits, day to day accounting, vendor management, purchasing, payroll processing, filing and other related admin works. Candidates should be intelligent, humble, success-oriented individuals who succeed well in a team environment.

Responsibilities

• Reconcile invoices and identify discrepancies
• Prepare bank deposits
• Enter financial transactions into internal databases accurately
• Maintain digital and physical financial records
• Issue invoices to customers and external partners, as needed
• Review and file payroll documents & reports
• Handle purchasing of materials & office supplies
• Ensuring accuracy of Time and Attendance data and various accruals.
• Ensuring compliance governmental laws and regulations.
• Other Financial, Data analysis & accounting activities as required
• Scheduling job interviews and assisting in hiring / interview process
• Prepare offer and new hire documents
• Assist in benefits administration, including processing new hires, terminations and employee changes
• Maintains the integrity and confidentiality of human resources files and records.
• Reviewing candidates to determine match for positions based on qualifications.
• Administrative support including scheduling/event logistics, candidate letter generation, in-bound/out-bound phone calls, test administration, database updates/management, etc.
• Maintain I-9 files / filling W4 and other government filings
• Performs other Accounting / admin / HR related works as assigned.

Skills

• Thorough working knowledge of accounting software (e.g. QuickBooks)
• Work experience as an Accounting Assistant or Accounting Clerk
• Knowledge of basic bookkeeping procedures
• Good math skills and the ability to spot numerical errors
• Advanced level experience with MS office programs – word, excel, powerpoint etc.
• Organization & time management skills
• Ability to handle sensitive, confidential information
• Excellent verbal and written communication skills
• Ability to work under pressure in a fast paced environment

Education and Experience

• Diploma or Any Study in accounting / finance
• One – Three years' experience of complete accounting activities, including accounts receivables, payable and payroll processing & admin/ HR related activities.

Qualifications

• Must be at least 18 years old or the minimum age required by the Florida State to work
• Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
• Must not use illegal drugs. Must be able to pass a drug test with negative results (except when undergoing documented medical treatment).
• Must submit an extensive background check, including criminal history, personal references, employment and education verifications, and Department of Motor Vehicle and credit checks if applicable
• All applicants must agree to drug screening, background check and reference checks as a condition of hiring.

Benefits:

• Paid vacation time

Job Type: Full Time

Working Schedule: Mon- Fri, 9:00 am to 5:00 pm

Job location: Orlando

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

• Paid time off

Application Question(s):

• How soon are you available to join

Work Location: In person