FBS Assistant Director

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

A Glimpse of the Job

The FBS Assistant Director, under general direction, assists the Director in all aspects of Texas A&M Centralized Finance and Business Services departmental operations and maintains responsibility for a major functional unit(s) within a department.

Essential Duties and Tasks:

Internal Control Activities

• Participates in planning, directing, and coordinating operational or procedural matters to meet department goals and objectives

• Monitors compliance with all unit, department, University, and government standards, policies, and procedures

• Handles special projects as assigned by the Director

Reporting and Analysis

• Develops reports, analyses, and surveys as requested by Director

• Participates in developing departmental strategic plans based on department goals

Leadership and Planning

• Assists Director in planning and budgeting for department

• Develops, implements, coordinates, and evaluates programs

• Provides leadership for department along with and in absence of the Director

• Handles special projects as assigned by the Director

• Provides supervision and guidance to a team or departmental sub-unit(s)

Department Specific

• Leads functional unit within Financial Management Operations responsible for auditing all Travel and Non-Travel transactions

• Supervises assigned staff and student employees, including training new staff or training staff on new processes. Designs and initiates training

• Implements and oversees Oversight. Works with FMO staff in College Station to fine tune high risks and develop consistent methods of dealing with potential fraud and identifying additional training needs. This includes exceptions found on the payment and travel cards, and out of pocket expenses

• Manage customer service volume.  Ensure helpdesk email and phone calls from customers are responded to and resolved in a timely manner

• Manage unapplied transaction escalations

• Coordinate audit requests, which includes pulling documentation, reviewing prior to providing to auditors

• Administers Emburse and Oversight system for TAMUS system members, and coordinates updates and changes with other system member business offices

• Serve as a training resource for TAMU and shared service members

• Assist director in the management of travel program, and travel vendor relationships

What you need to know

Salary: $115,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience

• Six years of related experience

Knowledge, Skills, and Abilities:

• Ability to multi-task and work cooperatively with others. Excellent oral and written communication

• Customer service and problem-solving skills in an increasingly complex environment

• Familiarity with internal controls

• Wide range of knowledge of governmental and higher education operations

•  Ability to make decisions

•  Demonstrated ability to supervise others

Other Requirements and Factors:

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.