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Shipping and Receiving Specialist
3 weeks ago
Job Title: Shipping & Receiving Specialist
Department: Operations
Reports To: Warehouse Supervisor / Production Manager
Location: Manufacturing Facility
FLSA Status: Non-Exempt
Position Summary
The Shipping & Receiving Specialist is responsible for coordinating and executing all shipping and receiving activities in a precision machine manufacturing environment. This role ensures accurate documentation, proper handling of materials, timely shipments, and efficient inventory flow to support production schedules. The clerk works closely with machinists, quality control, production planners, and suppliers.
Key Responsibilities:
Shipping
- Prepare outgoing shipments, including packaging, labeling, and documentation (packing slips, bills of lading, certifications).
- Verify that finished parts meet shipping requirements (counts, labeling, protective packaging).
- Coordinate pickups with carriers (LTL, freight, parcel).
- Maintain shipping logs and tracking information.
- Ensure compliance with customer requirements and industry standards.
Receiving
- Receive incoming materials, components, tools, and supplies.
- Inspect shipments for accuracy, condition, and completeness; report discrepancies or damage.
- Verify materials against purchase orders and quality requirements.
- Tag, label, and document received items properly.
- Route materials to appropriate departments (production, QC, tool room, stock).
Material Handling & Inventory
- Maintain organization and cleanliness of the shipping/receiving and warehouse areas.
- Assist with cycle counts and inventory control.
- Stage raw materials for upcoming production jobs.
Documentation & Systems
- Enter transactions into ERP or inventory management software.
- Maintain accurate digital and physical records of shipping/receiving activities.
- Generate shipping paperwork, certifications, and compliance documents when required.
- Communicate with purchasing, production, and quality teams regarding material status.
Safety & Compliance
- Follow all safety protocols, including PPE usage and equipment handling.
- Comply with company policies, ISO/AS9100 or other relevant quality standards.
- Identify and report unsafe conditions or process issues.
QualificationsRequired
- High school diploma or equivalent.
- 1–3 years of shipping/receiving experience, preferably in a machine shop, manufacturing, aerospace, or industrial setting.
- Ability to read and interpret packing slips, purchase orders, and work instructions.
- Basic computer skills (ERP/MRP systems, email, spreadsheets).
- Strong attention to detail and accuracy.
- Ability to lift up to 50 lbs and stand for extended periods.
Preferred
- Experience handling precision machined parts.
- Familiarity with ISO 9001 or AS9100 documentation practices.
- Knowledge of common courier and freight systems.
- Experience with barcoding and inventory systems.
Core Competencies
- Organization & Time Management
- Communication & Teamwork
- Problem-Solving
- Attention to Detail
- Reliability & Accountability
Work Environment
- Machine shop/Manufacturing environment with exposure to noise, moving equipment, and materials.
- Fast-paced environment supporting production deadlines.
Job Type: Full-time
Pay: $ $19.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Work Location: In person
