Executive Assistant

5 days ago

Basking Ridge, New Jersey, United States I20 Technologies Full time $52,000 - $104,000 per year

Job Summary

We are seeking a highly organized and proactive Executive Assistant - IV to provide comprehensive administrative support to our executive team. The ideal candidate will possess exceptional multitasking abilities, strong communication skills, and a keen attention to detail. This role requires a blend of administrative expertise, project coordination, and office management skills to ensure the smooth operation of our executive office.

Responsibilities

  • Provide executive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Handle event planning for corporate functions and team-building activities.
  • Assist in project coordination by tracking deadlines, deliverables, and project milestones.
  • Maintain accurate records through data entry and filing systems, ensuring all documents are organized and easily accessible.
  • Manage phone etiquette with professionalism while handling multi-line phone systems and directing calls appropriately.
  • Utilize Microsoft Office Suite and Google Workspace for document preparation, presentations, and spreadsheets.
  • Perform bookkeeping tasks using QuickBooks to maintain financial records and assist with budgeting processes.
  • Conduct proofreading and transcription of documents to ensure accuracy and clarity.
  • Provide customer service support by addressing inquiries and resolving issues in a timely manner.
  • Collaborate with team members on various clerical tasks as needed to support office operations.

Experience

  • Proven experience as an Executive Assistant or in a similar administrative role is required, preferably supporting C-suite executives.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously while meeting deadlines.
  • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and Google Workspace is essential.
  • Previous experience in office management or personal assistant roles is advantageous.
  • Excellent typing skills with attention to detail for data entry tasks.
  • Strong written and verbal communication skills are necessary for effective interaction with executives and clients. Join our dynamic team where your expertise will be valued, and your contributions will make a significant impact on our organization's success

Job Type: Contract

Pay: $ $52.00 per hour

Expected hours: 40 per week

Experience:

  • executive assistant: 8 years (Required)
  • verizon: 1 year (Required)
  • C-suite executives: 2 years (Required)

Work Location: In person

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