Accounts Payable Rep II

The Accounts Payable Representative II is responsible for processing, verifying, and reconciling invoices and payments for goods and services purchased by the organization with limited supervision. This role ensures timely and accurate payment to vendors while maintaining compliance with company policies and accounting practices.

Minimum Education
High School Diploma or GED (Required)

Bachelor's Degree Accounting, Finance, Business Administration, or a related field (Preferred)

Minimum Work Experience
2 years Accounts payable or general accounting experience (Required)

Required Skills/Knowledge
Familiarity with accounting software (e.g. Workday, Peoplesoft), OCR(Kofax, Ephesoft) and Microsoft Office Suite, especially Excel.

Strong verbal and written closed loop communication skills, with a professional phone manner.

Strong attention to detail.

Ability to work independently and as part of a team in a fast-paced environment.

Excellent problem-solving and time management abilities.

Functional Accountabilities
Invoice Processing

• Collect invoices from vendors via mail, email, or electronic systems.
• Independently verify accuracy of invoice details (dates, amounts, vendor information, purchase orders).
• Ensure all necessary documentation is attached to invoices and payment processing requests.
• Receive, review, and verify invoices and payment requests for accuracy and proper approvals with limited guidance.
• Enter invoices into the ERP system and ensure correct coding to appropriate accounts and cost centers.
• Comply with internal controls and company policies regarding disbursements and financial processes with limited direction.
• Complete weekly upload of electronic vendor invoices for processing via computer interface spreadsheet.
• Liaise with Treasury for payment issue resolution and ACH verification.

Administrative Support and Documentation

• Maintain accurate and organized accounts payable files and documentation.
• Complete new vendor onboarding by collecting and verifying necessary documentation
• Retrieve quarterly vendor sanction reports and distribute to Grants department and other key stakeholders.
• Collaborate with Sr Accounts Payable Analyst and Lead Accounts Payable to ensure vendor record is updated based on sanction list.
• Organize and maintain digital and physical filing systems for AP documents.
• Identify and correct upload errors to ensure synchronization between OCR tools and ERP
• Support audits with limited direction by providing requested documentation for transactions.
• Work with Payroll team to ensure payment data files are received and processed timely.
• Verify banking, W-9, and tax information for compliance and fraud prevention
• Manage calendars and reminders for payment schedules and deadlines.
• Manage all incoming calls directed to the Accounts Payable department.

Organizational Accountabilities
**Organizational Accountabilities (Staff)

Organizational Commitment/Identification**

• Anticipate and responds to customer needs; follows up until needs are met

Teamwork/Communication

• Demonstrate collaborative and respectful behavior
• Partner with all team members to achieve goals
• Receptive to others' ideas and opinions

Performance Improvement/Problem-solving

• Contribute to a positive work environment
• Demonstrate flexibility and willingness to change
• Identify opportunities to improve clinical and administrative processes
• Make appropriate decisions, using sound judgment

Cost Management/Financial Responsibility

• Use resources efficiently
• Search for less costly ways of doing things

Safety

• Speak up when team members appear to exhibit unsafe behavior or performance
• Continuously validate and verify information needed for decision making or documentation
• Stop in the face of uncertainty and takes time to resolve the situation
• Demonstrate accurate, clear and timely verbal and written communication
• Actively promote safety for patients, families, visitors and co-workers
• Attend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance

Primary Location
Maryland-Silver Spring

Work Locations
Tech Hill

Job
Accounting & Finance

Organization
Finance

Position Status
R (Regular)

Shift
Day

Work Schedule
8:30am - 5:00pm

Job Posting
Nov 14, 2025, 2:00:42 AM

Full-Time Salary Range
45614.4