Human Resources Coordinator

3 days ago

Medford, Oregon, United States Harry & David Full time

The Human Resources Coordinator is responsible for supporting the Human Resources team in a variety of ways. This position will handle many of the day-to-day administrative tasks for these areas and will also assist with special projects.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Major responsibilities of the position are listed below. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties, assignments and specific projects may be assigned at the discretion of executive management.

  • Support Human Resources Business Partners and leadership with investigation (review, copy, note taking, scanning, setting up meetings).
  • Own the entirety of the unemployment claim process, responding to claim requests and attending unemployment hearings.
  • As an employee advocate, ensure acknowledgement of employee questions/concerns and work closely with HR team for resolution.
  • Support the Disciplinary process tracking and uploading documentation for the HRBPs.
  • Support retail stores and other business areas as needed in basic employee relation issues.
  • Follow-up when needed with payroll inquiries, employee questions, etc. to ensure employee questions/situations are resolved and communicate updates when needed.
  • Act as back-up to our front desk reception associate, covering breaks twice a day and occasional full day coverage when necessary.
  • Answer switchboard
  • Greet visitors
  • Direct questions to appropriate resources
  • Work with HR Records to ensure files are complete for audit purposes
  • Maintain, track and follow-up on Company Training initiatives.
  • Collaborate on the development and implementation of programs and solutions to improve performance and processes.
  • Develop PowerPoint presentations, charts, reports and other types of communications
  • Administer web-based and in-person training.
  • Coordinate and plan special events such as Employee BBQ, Summer of a Million Smiles initiatives, vaccination clinics, and other engagement activities.
  • Coordinate and prepare for meetings, including scheduling meals/snacks and other logistics.
  • Coordinate office communication such as bulletin boards and items for the TV monitors.
  • Maintain employee records and perform general administrative functions (HRBP support, copying/filing as needed).
  • Other duties as assigned.

Requirements:

  • College degree (BA/BS) in Business Administration, Human Resources, Accounting, Finance or equivalent experience preferred.
  • 1+ years administration experience with customer service, confidential records, data entry, and reporting/analytics.
  • 6 months + of HR support experience desired.
  • Teamwork-oriented, dedicated to support the team
  • Ability to work within a collaborative and ambiguous environment
  • Strong business acumen combined with impeccable business judgment and the ability to communicate with various levels of a management team.
  • Strong knowledge of Microsoft Office.
  • Excellent written and oral communication skills.
  • Strong interpersonal skills with the maturity to quickly establish credibility and respect with a
  • broad range of diverse business partners.
  • Be extremely focused and driven on learning and growth
  • Strong analytical, project management, and problem-solving skills with proven ability to organize and analyze data
  • Result-oriented, with demonstrated experience of balancing multiple tasks and priorities
  • Experience with recruiting and interviewing a plus
  • Demonstrated time-management and multi-tasking skills.
  • Be able to handle confidential information

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