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Executive Assistant to the CEO

2 weeks ago

Beverly Hills, California, United States Modern Logic Full time $65,000 - $130,000 per year

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires a dynamic individual who can manage a variety of administrative tasks while maintaining a high level of professionalism and confidentiality. The ideal candidate will possess strong communication skills, exceptional attention to detail, and the ability to multitask in a fast-paced environment.

Duties

  • Provide comprehensive executive administrative support to the CEO, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Organize and plan events, ensuring all logistics are handled efficiently.
  • Assist in project coordination by tracking deadlines, deliverables, and progress on various initiatives.
  • Handle phone communications with professionalism and courtesy, managing multi-line phone systems effectively.
  • Prepare documents for meetings, including proofreading and transcription of notes as needed.
  • Manage office operations to ensure a smooth workflow, including clerical tasks and front desk responsibilities.
  • Utilize Microsoft Office Suite and Google Workspace for document creation, presentations, and spreadsheets.

Skills

  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace applications.
  • Experience with calendar management using Mac/Google Workspace
  • Familiarity with DocuSign for document management and electronic signatures.
  • Excellent typing skills with a focus on accuracy in data entry.
  • Prior experience in administrative roles or as a personal assistant is preferred.
  • Knowledge of event planning principles and project coordination techniques.
  • Strong phone etiquette with the ability to communicate clearly and professionally.
  • Ability to maintain confidentiality while handling sensitive information.
  • Experience in office management or clerical roles is advantageous. This position is an excellent opportunity for individuals looking to advance their careers in executive support while contributing to the success of our organization.

Job Type: Temporary

Pay: $ $325.00 per day

Application Question(s):

  • English Speaking Highly Organized, Executive Experience Mac Proficient. Willing to do filing organization and create systems.

Location:

  • Beverly Hills, CA Preferred)

Ability to Commute:

  • Beverly Hills, CA Required)

Work Location: Hybrid remote in Beverly Hills, CA 90212