Executive Assistant, Hardware

We are looking for an organized, adaptable, and experienced Executive Assistant to support our Hardware team including the Senior Vice President of Hardware, Director of Sensor Engineering, and Director of Hardware Engineering.

This role requires strong and complex calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the capacity to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, as well as professionalism in interactions with senior leaders, are critical aspects of this role. The ideal candidate will be a clear and effective communicator, highly proficient with Google Workspace (especially Sheets and Slides), and quick to learn and adapt to new tools and systems. They should also be comfortable navigating an environment where priorities shift quickly — no two days are the same. Flexibility, adaptability, and a proactive mindset are key to thriving in this role, is a self-starter, and wants to work on a dynamic and mission-driven team.

• • Schedule and coordinate meetings, including setting agendas, actively taking notes, and following up on action items
• Plan and execute team off-sites and events varying in size and complexity for individual and organizational-wide team off-sites
• End-to-end project management for org-wide projects and initiatives, including inception, planning, documentation, tracking, and communication
• Act as a backup to other executive assistants as needed
• Support the SVP of the Hardware organization including his leadership team

• • 8+ years of experience working as an Executive Assistant
• Self-starter; capable of identifying business needs and independently formulating and executing plans to improve operations and efficiency
• Sensitivity to handling critical and confidential information
• Strong organizational skills and appreciation for the importance of supporting a growing team of diverse personalities and programs
• Excellent written and verbal communication
• Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, and Mac-based programs
• Professional discretion and judgment to ensure applicable private/proprietary business information, data, transactions, and correspondences maintain confidentiality

• • Experience working with Navan, SAP Ariba, Confluence and Google Suite
• Previous exposure working with outside vendors, cross-functional internal stakeholders, and senior leadership

• • This role will require a full-time presence in our Foster City, CA office

$136,000 - $184,000 a year

Base Salary Range

There are three major components to compensation for this position: salary, Amazon Restricted Stock Units (RSUs), and Zoox Stock Appreciation Rights. A sign-on bonus may be offered as part of the compensation package. The listed range applies only to the base salary. Compensation will vary based on geographic location and level. Leveling, as well as positioning within a level, is determined by a range of factors, including, but not limited to, a candidate's relevant years of experience, domain knowledge, and interview performance. The salary range listed in this posting is representative of the range of levels Zoox is considering for this position.

Zoox also offers a comprehensive package of benefits, including paid time off (e.g. sick leave, vacation, bereavement), unpaid time off, Zoox Stock Appreciation Rights, Amazon RSUs, health insurance, long-term care insurance, long-term and short-term disability insurance, and life insurance.

About Zoox

Zoox is developing the first ground-up, fully autonomous vehicle fleet and the supporting ecosystem required to bring this technology to market. Sitting at the intersection of robotics, machine learning, and design, Zoox aims to provide the next generation of mobility-as-a-service in urban environments. We're looking for top talent that shares our passion and wants to be part of a fast-moving and highly execution-oriented team.

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Accommodations

If you need an accommodation to participate in the application or interview process please reach out to [email protected] or your assigned recruiter.

A Final Note:

You do not need to match every listed expectation to apply for this position. Here at Zoox, we know that diverse perspectives foster the innovation we need to be successful, and we are committed to building a team that encompasses a variety of backgrounds, experiences, and skills.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.