AP Specialist

Overview:

Apex Service Partners is not just a HVAC service provider - we're a team of passionate professionals dedicated to delivering exceptional service to our valued customers. We're passionate about people, collaborative in our approach, and believe in staying scrappy while having fun. Here, you'll find a work environment that feels like family, where every team member is valued and empowered to succeed.

Currently seeking an Accounts Payable Specialist to support the Orange County Region. You will be a critical team member and early employee, participating in building a highly scalable, best-in-class finance organization as a key partner with the Accounting Manager.

The Accounts Payable Specialist must have superior organization and communication skills, while maintaining strong attention to detail in a fast-paced environment. He / she will have primary ownership of the Accounts Payable function; including vendor relations, ensuring invoices are entered timely, coded correctly, routed to correct approvers, and paid within provided terms. The Accounts Payable Specialist will also be highly involved in the year-end audit process by providing support as requested. This opportunity offers high visibility in a rapidly growing company and the successful candidate must show great initiative and have the ability to work with limited supervision.

The Accounts Payable Specialist is responsible for executing the Accounts Payable transactional function, specifically for the Company. This position will report directly to the Accounting Manager and interact with the operating businesses relating to the Accounts Payable function.

Duties/Responsibilities:

• Maintain and establish relationships with new and existing vendors, inclusive of submitting credit applications as necessary
• Responsible for setting up vendors and vendor maintenance
• Administer purchase order policy
• Match purchase orders with packing slips and vendor statements for accuracy
• Enter all credit card transactions
• Reconcile credit card statements monthly
• Track credits for warranty returns
• Administer regular check runs
• Process incoming invoices and ensure coding is in compliance with accounting guidelines provided
• Coordinate with operational management to ensure invoices are valid and follow-up as necessary
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Record manual payments within Intacct (accounting software)
• Record manual checks in Positive Pay (banking platform)
• Monthly reconciles the payables subledger and billing software
• Work with the Regional Accounting Manager to close out month end
• Assists others on the accounting team and give guidance/help where needed
• Aides in the annual 1099 processing
• Providing necessary documents to prospective vendors and other partners (COI, W-9s, etc.)
• Prepare and file sales and use tax returns
• Communicates any key issues with management
• Works with the team to automate processes, establish controls and produce financial statements in accordance with accounting policies
• Support team with key strategic and process improvement initiatives
• Help with a broad range of ad-hoc projects focused on AP/Vendor Payment quality
• Contribute to the team culture and effort by accomplishing related results as needed

• 4+ years of prior Accounts Payable related experience
• Associates or Bachelor's degree in business, accounting, or a related field a plus
• Experience with payment coding and processing
• Experience with Excel (lookups, pivot tables)
• Must be able to work Hybrid (3-4 days in office) – Location is in Anaheim.

Personal Characteristics:

• Excellent communicator – written and oral
• Resourceful – figures out how to achieve results creatively with finite resources
• Stellar time management and organizational skills
• Works collaboratively and energetically
• Impeccable integrity and ethical standards
• Self-aware, accepting, honest, open, and respectful of others
• An undying commitment to personal growth and development
• Able to operate effectively even when information may be incomplete or limited
• Extreme formatting, organization and priority setting skills
• Excellent interpersonal skills, attention to detail and teamwork
• Positive attitude, team player
• Highly motivated, comfortable working independently
• High energy, ownership of work product and dedication to driving results

• Stand/Sit: Must be able to remain in stationary position 50% of the
• May be required to bend, climb (Stairs/Ladders), do repetitive motion, kneel, reach, squat, stand, crawl, walk, and run
• May be required to drive and sit for long periods of time

• Industry Leading Benefits Package
• Medical, Dental, Vision
• Employee Discounts
• Career growth opportunity
• Paid Holidays, PTO, Sick Pay available based on position
• 401(k), IRA with company match

The hourly pay opportunity for this role ranges from $26-$30/hr. The actual pay is dependent upon many factors, such as training, transferable skills, work experience, business needs, and market demands. Other rewards may include incentive plan opportunities and annual bonus eligibility.

We provide a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off (PTO). A candidate's salary history will not be used in compensation decisions. Please note that the compensation information is a good faith estimate for this position. It assumes a rate based on location and experience.

Apex Service Partners is an Equal Opportunity Employer. We provide equal employment opportunities to everyone regardless of their race, ethnicity, beliefs, religion, marital status, gender, gender identity, citizenship status, age, veteran status, or disability. We thank all applicants in advance for their interest in this position; however, only those selected for an interview will be contacted.