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Office Manager

2 weeks ago

Vergennes, Vermont, United States Marmon Holdings, Inc. Full time
Acumed LLC

As a part of the global industrial organization Marmon Holdings—which is backed by Berkshire Hathaway—you'll be doing things that matter, leading at every level, and winning a better way. We're committed to making a positive impact on the world, providing you with diverse learning and working opportunities, and fostering a culture where everyone's empowered to be their best.

Job Scope

The Office Manager is responsible for ensuring the smooth and efficient daily operations of Acumed's headquarters offices. This role oversees office facilities, supplies, vendors, mail, catering, and front desk operations, while also providing executive support to assigned leaders. The Office Manager serves as the central point of contact for guests and visitors, vendors, creating a professional and welcoming office environment that supports productivity and collaboration.

Responsibilities

Office Management

  • Oversee daily office operations to ensure a professional, efficient and welcoming work environment.  
  • Serve as the primary point of contact for employees' office-related needs and ensure requests are handled efficiently. Includes handling of supplies, mail distribution, catering orders, shipping, and vendor coordination.
  • Partner with the Receptionist to ensure a positive guest and new hire experience, consistent phone coverage, coordination of general office scheduling (conference rooms, on-site meetings, and events), and meeting hospitality.
  • Partner with Facilities Manager on space needs but focus on office workflow and employee experience.
  • Maintain office policies and procedures; suggest improvements as needed.

Executive & Team Support

  • Support executive meetings with agendas, materials, minutes, and follow-up.
  • Assist in drafting and editing reports, and presentations.
  • Coordinate occasional travel arrangements.
  • Maintain confidential records, including contracts and executive-level files.
  • Assist in coordinating anchor meetings and executive offsites, meeting logistics and materials.
  • Handle Confidential and sensitive information with discretion.

Finance & Vendor Oversight

  • Process vendor invoices, track office supply expenses, and ensure proper cost coding.
  • Support budget tracking for office-related expenses.
  • Liaise with catering, office supply, and service vendors to ensure quality and cost control.

Collaboration & Special Projects

  • Work closely with the other Office Manager to ensure consistent office standards across HQ sites.
  • Assist in planning and coordinating company events, offsites, and employee engagement programs.
  • Provide project coordination support for executive-led initiatives.

Qualifications

  • High school diploma required; bachelor's degree in business administration, communications, or related field strongly preferred.
  • 7+ years of experience in office management, senior administrative support, or related role, ideally supporting senior executives.
  • Demonstrated ability to manage confidential and sensitive information with the highest degree of discretion.
  • Exceptional organizational and time management skills, with the ability to prioritize competing demands and anticipate executive needs.
  • Strong written and verbal communication skills, including drafting professional correspondence, reports, and presentations.
  • Proven track record of executive-level calendar and meeting management (agendas, logistics, minutes, follow-ups).
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Publisher) and comfort with expense systems, scheduling tools, and virtual meeting platforms.
  • Experience managing vendors, office budgets, and purchase orders; ability to track and report on expenses accurately.
  • High degree of professionalism and executive presence, with the ability to represent the office and leadership team effectively to internal and external stakeholders.
  • Ability to remain calm, adaptable, and solution-oriented in a fast-paced, dynamic environment with frequent interruptions and shifting priorities.
  • Proven ability to work independently and collaboratively, exercising judgment and initiative in day-to-day operations.

Following receipt of a conditional offer of employment, candidates will be required to complete additional job-related screening processes as permitted or required by applicable law.

We are an equal opportunity employer, and all applicants will be considered for employment without attention to their membership in any protected class. If you require any reasonable accommodation to complete your application or any part of the recruiting process, please email your request to , and please be sure to include the title and the location of the position for which you are applying.