Academic Administrator II

2 days ago

Worcester, Massachusetts, United States University of Massachusetts Medical School Full time

GENERAL SUMMARY OF POSITION:

Under the general direction of the Department Chair or designee, the Academic Administrator II is responsible for planning and managing the administrative and business affairs of a department whose functions include: education, research, clinical care, and service.

MAJOR RESPONSIBILITIES:

  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction. Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency/process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational/financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as the development and execution of organizational/staffing plans for faculty and non-faculty
  • Responsible for the recruitment, compensation plans, and merit of faculty  
  • Advise the Chair, faculty and department personnel on employee relations issues  
  • Supervise all personal action activity related to hiring, termination, increases contracting and funding
  • Serve as advisor to faculty for the pre and post award activity relating to grant management
  • Assist with the negotiation of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommend priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage all department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the division's indirect cost, time, and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Represent the department at administrative meetings within and outside of the MedicalSchool
  • Serve on Institutional committees established to improve school operations and system implementations
  • Perform other duties as required

REQUIRED QUALIFICATIONS:

  • Bachelor's of Science degree in Administration or related field or equivalent experience

  • 5 years of related experience

  • Prior supervisory experience required  

PREFERRED QUALIFICATIONS:

  • Demonstrated  success in an operational/administrative role within an academic healthcare setting

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