Practice Team Assistant

3 days ago

San Francisco, California, United States Sideman & Bancroft LLP Full time

About the Firm

Sideman & Bancroft LLP is a San Francisco based boutique law firm with a national reputation for excellence in intellectual property, estate planning, tax, white collar defense, and complex business litigation. We pride ourselves on combining deep subject-matter expertise with personalized, client-focused service. With roughly 100 attorneys and staff, we offer the sophistication of a large firm with the close-knit culture of a smaller practice, where every team member plays an essential role in delivering exceptional results.

The Role

We are seeking a Practice Team Assistant (PTA) to provide day-to-day administrative and clerical support to the practice teams in our San Francisco office. The PTA will be dedicated to a specific practice group (such as Estate Planning, Litigation, Corporate, Tax) and will become a trusted resource for managing documents, client logistics and administrative workflow across the team. Some work from home is acceptable as part of this hybrid position.

Key Responsibilities

  • Provide daily administrative and practice support to secretaries, paralegals, and attorneys.
  • Manage incoming and outgoing mail, FedEx, and courier deliveries; ensure accurate routing and tracking.
  • Prepare, edit, and proofread correspondence, forms, and reports with precision and attention to detail.
  • Schedule meetings, conference calls, and travel arrangements as requested.
  • Greet clients and visitors; coordinate hospitality and meeting room logistics.
  • Create and maintain digital and physical files, ensuring organization and compliance with firm protocols.
  • Perform data entry and assist with conflict checks, matter openings, and document management.
  • Handle document scanning, PDF conversions, labeling, and large-volume printing requests.
  • Submit expense reimbursements, check requests, and related accounting forms.
  • Partner with secretaries to assist with overflow work, file organization, and document tracking.
  • Maintain contact databases and update client information
  • Provide occasional coverage for secretaries during absences or peak periods.
  • Assist with special projects, department initiatives, or firm events as assigned.

Skills & Experience

  • High school diploma or equivalent required; bachelor's degree preferred.
  • 1–3 years of administrative or professional office experience preferred, ideally in a legal or corporate setting.
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Strong organizational skills and attention to detail.
  • Professional written and verbal communication.
  • Ability to handle confidential information with discretion and sound judgment.
  • Flexibility to work occasional overtime based on team needs.

Why Join Sideman & Bancroft

We offer a collaborative and collegial environment where support professionals play an active role in client service and team success. As a Practice Team Assistant, you'll gain exposure to a broad range of legal work and learn from experienced secretaries, paralegals, and attorneys across multiple practice areas.

Hourly range: $30.00 – $33.00, depending on experience and skills.

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