billing clerk

23 hours ago

San Antonio, Texas, United States Northside Ford - Brasada Ford Full time

Job Description

Job Title:  Billing Clerk

Department: Business Office

Reports To: Office Manager

FLSA Status: Non-Exempt

Prepared By: HR

SUMMARY

Process all billing for retail, government, wholesale, and dealer trade sold vehicles.   

ESSENTIAL DUTIES

Essential Duties include the following. Other duties may be assigned.

  • Reviews and bills all retail, government, wholesale, and dealer-trade sold vehicles.
  • Forwards contract packet for all financed deals to file clerk.  
  • Reconciles billing daily and posts billed deals to finance department.
  • Verifies payoff information on trade-in vehicles and processes the checks.
  • Inputs information into the purchase screen for all new vehicles.  Assembles inventory files on all vehicles in stock.
  • Assign used vehicles a stock number and inputs the purchase information.  Processes the purchase checks, contacting the buyer to exchange check for vehicle title.  
  • Conducts monthly physical inventory to verify that all vehicles on inventory schedule have a file in the inventory cabinet.
  • Verifies and assigns vehicle titles.
  • Reviews accounting schedules and creates journal entries as needed.
  • Cross-trains for other business office tasks as required. 
  • Maintains a professional appearance.
  • Keeps work area neat and clean.
  • Performs other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High school diploma or general education degree (GED) and six months to one year related experience.  Proficient in Excel, Word, and Outlook.  Proficient in ten key by touch.  Comprehends basic accounting principles of credits and debits.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

MATHEMATICAL SKILLS

Ability to add and subtract six digit numbers and to multiply and divide.  Ability to perform these operations using units of American money. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals on an adding machine.  Ability to compute percentage rates and commissions on an adding machine.

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written or oral form.  Ability to deal with problems involving several concrete variables in standardized situations.  Ability to pay close attention to detail when conducting all essential duties.  

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit, finger, handle, and feel; talk and hear; reach with hands and arms. 

Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.  

Northside Auto Group is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.  If you need a reasonable accommodation for any part of the employment process, please contact us by email at and let us know the nature of your request and your contact information. Requests for accommodation will be considered on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email.

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