Business Office Manager

We are seeking a professional and organized individual to join our Administration Department as Business Office Manager at Jefferson House memory care

Full-time opportunity

Earn between $27 and $31/hour, depending on experience

Day Shift available MON - FRI, 8AM - 5PM.

Leadership opportunity

BENEFITS

• Health, Dental, Vision, Life, Accident, and other insurances
• Employer HSA Contributions
• Earn $500 through our referral program
• Paid Vacation, Sick Leave, and Holidays
• Work/Life Balance, consistent/flexible schedules
• Opportunity for growth within the organization
• Achievement Awards
• Complimentary meal during scheduled shift

Who you are:

You enjoy leadership and management – delivering exceptional customer service to residents, family members, guests, and our highly valued employees. The Business Office Manager (BOM) coordinates customer service - overseeing and managing receptionists, serving as a point of contact for general administrative questions for the community, and collecting and submitting all billing data. The BOM coordinates new hire onboarding and training, employee benefits tracking and communication, on-going employee training, and offboarding paperwork and document processing.

What you'll do:

• Oversee and manage receptionists
• Collect and submit all billing data
• Receive and coordinate vendor bills from department heads
• Call on unpaid accounts to inquire about payment
• Handle calls from vendors and responsible parties regarding invoices and payments
• Receive completed time cards from department heads and submit with verified benefit pay requests
• Process health insurance paperwork
• Process workman's comp claims and process terminated employee files
• Process and maintain all employee records and files including but not limited to first aid training, CPR, training documents, etc
• Provide administrative support for the community through the direction of the Executive Director
• Prepare and be involved in new hire orientation
• Other duties as assigned

Qualifications:

• One year of accounting experience preferred
• Possess an upbeat, positive, flexible, and enthusiastic personality; and must be congenial with fellow employees, residents, and the public at large Must be honest and dependable
• Professional in dress and presentation
• Possess the ability to multi-task in a fast-paced environment and perform a variety of tasks, often changing assignments on short notice
• Strong organizational skills, as well as the ability to prioritize and meet deadlines
• Detailed and teamwork-oriented
• Must be able to pass a criminal background check, pass a drug screening, and abide by our Drug-Free Workplace policy

ABOUT KOESLCH COMMUNITIES

We are third-generation, family-owned, and operated. Koelsch Communities operates nearly 40 communities in eight states, with multiple new communities in development. Koelsch has led the Senior Living industry for over 65 years, delivering world-class customer service, home craftsmanship, and unprecedented amenities. Koelsch Communities strives to provide a positive, rewarding, and enjoyable environment to all of its employees and residents. After all, the common purpose at Koelsch Communities is: To create happiness by providing the finest living experiences anywhere.

Koelsch Communities is an equal opportunity employer and these protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions/demotions, training, and any other career development programs. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status (physical or mental), family medical history, genetic information, political affiliation or any other non-merit-based factors.

Keywords: BOM, Business Office Manager, HR, Human Resources, HR Manager, AA, Administrative Assistant, Front Desk, Reception, Office Manager, Senior Living, Senior Care, Senior Housing, Assisted Living, Memory Care, Independent Living, veteran