Administrative Assistant

1 week ago

Kansas City, Missouri, United States University Health KC Full time

If you are a current University Health or University Health Physicians employee and wish to be considered, you must apply via the internal career site.

Administrative Assistant - Nursing Administration (FT 8:00am-4:30pm)101 Truman Medical Center

Job Location

University Health Truman Medical CenterKansas City, Missouri

Department

Admin Nursing UHTMC

Position Type

Full time

Work Schedule

8:00AM - 4:30PM

Hours Per Week

40

Job Description

Front Desk Administrative Coordinator – Nursing Administration

Be the voice, the vibe, and the engine behind our operations.

Are you the kind of person who can juggle ten tasks while smiling at a visitor, solving a scheduling puzzle, and creating a perfect spreadsheet—without breaking a sweat? If so, we want you as our next Front Desk Administrative Coordinator

This isn't your average front desk gig. You'll be the heartbeat of our Nursing Administration department—the first impression, the behind-the-scenes guru, and the go-to for getting things DONE. From managing complex schedules and sleek dashboards to making every guest feel welcomed and every leader feel supported, you'll own your role with style, confidence, and next-level organization.

What You'll Be Rocking Every Day:

Be the frontline voice and face of the department—warm, professional, and in command.

Manage phones, greet visitors, and direct inquiries like a pro.

Build and maintain sophisticated dashboards, tracking tools, and spreadsheets that keep things running like a well-oiled machine.

Handle high-level administrative support for Nursing Administration leadership with precision and polish.

Plan meetings, manage calendars, and juggle multiple priorities with superhero finesse.

Keep the office humming—supplies stocked, equipment running, and chaos under control.

Spot inefficiencies and bring bold, fresh solutions to streamline operations.

You're Our Dream Candidate If You Have:

A high school diploma or equivalent.

2+ years in progressively responsible clerical or administrative roles.

Proven skills in office management, executive support, or administrative wizardry.

Mastery of Microsoft Office—especially Excel (spreadsheets are your playground).

Killer time management and multitasking skills—you thrive in the fast lane.

Impeccable communication, planning, and problem-solving abilities.

A natural instinct for discretion, professionalism, and customer service.

The confidence to take initiative and the finesse to get it all done with a smile.

Why This Role Shines:

You won't just be managing an office—you'll be elevating it. We're looking for someone who doesn't just show up, but shows out. In return, we offer a collaborative, mission-driven environment where your talents are appreciated and your voice is heard. You'll be part of a team that values heart, hustle, and high standards.

Ready to bring your A-game and light up the front lines of Nursing Administration?

Apply now—and let's make things happen.

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