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Legal Office Administrator

12 hours ago

Worcester, Massachusetts, United States Landman Akashian, LLP Full time

Overview

We are seeking a dynamic and highly organized Legal Office Administrator to join our team In this vital role, you will serve as the backbone of our legal office operations, ensuring smooth daily functioning and supporting our legal professionals. Your energetic approach and attention to detail will help foster an efficient, professional environment where legal processes run seamlessly. This position offers an exciting opportunity to develop your administrative expertise within a fast-paced legal setting, contributing directly to the success of our team.

Duties

  • Manage and coordinate all administrative functions within the legal office, including scheduling appointments, meetings, and court dates using calendar management tools.
  • Oversee front desk operations, greeting visitors, handling multi-line phone systems with professionalism and courtesy, and maintaining excellent phone etiquette.
  • Organize and maintain filing systems—both physical and electronic—ensuring all legal documents, client records, and correspondence are accurately stored and easily accessible.
  • Assist with vendor management by coordinating with external service providers, managing contracts, and tracking expenses related to office supplies and services.
  • Handle bookkeeping duties including invoicing, banking, expense tracking, and budget monitoring to ensure financial accuracy and accountability.
  • Facilitate event planning for team meetings, training sessions, or client events to promote team cohesion and professional development.
  • Process and distribute incoming mail and correspondence
  • Provide administrative and clerical support to attorneys and paralegals as needed
  • Assist with general office organization and daily operations
  • Ordering office supplies and maintaining the office supply center
  • Perform a range of case-related duties, including drafting email correspondence, letters, requesting medical records/bills, and documentation to clients, government agencies, and colleagues
  • Provide clients' matters status updates to clients and senior-level team members

Requirements

  • Proven experience in office management or administrative roles within a professional environment; prior experience in a legal or medical office is a plus.
  • Strong organizational skills with the ability to multitask efficiently in a fast-paced setting.
  • Excellent communication skills—both verbal and written—to interact effectively with clients, vendors, staff, and visitors.
  • Proficiency in scheduling software, Microsoft WORD (365), Outlook email, multi-line phone systems, QuickBooks accounting software, and general office technology.
  • Knowledge of bookkeeping practices, budgeting processes, filing systems, and clerical procedures.
  • Ability to handle sensitive information discreetly while maintaining professionalism at all times.
  • Professional appearance with strong communication and interpersonal skills
  • Dependable, punctual, and eager to learn
  • Strong attention to detail combined with proactive problem-solving skills to streamline office operations. Join us as a Legal Office Administrator if you're ready to energize your administrative career in a vibrant legal environment Your organizational prowess combined with your enthusiasm for supporting a professional team will make a meaningful impact every day.

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • 401(k) matching
  • Health insurance
  • Paid time off

Work Location: In person