Administrator/Executive Assistant

1 day ago

Dublin, Ohio, United States Excelsior Safety Full time

We're excited to announce that we're hiring an Administrator/Executive Assistant

The Position:

Full-Time, Salary.

$50,000-70,000

About Us:

At our Columbus, Ohio-based occupational safety and health firm. We pride ourselves on being the fastest-growing and premier occupational safety and health consulting firm in the state. Our innovative approach combines the latest industry standards with tailored solutions to ensure a safe and compliant workplace for our clients. We are committed to empowering businesses through expert guidance and comprehensive safety training programs.

Key Responsibilities:

Administrator:

  • Monitor applications and maintain candidate records.
  • Conduct basic resume screening for minimum requirements.
  • Run brief pre-screen calls (availability, salary range, work authorization) and schedule interviews.
  • Create and manage client training records.
  • Schedule training for clients and manage training schedule.
  • Oversee employee onboarding.

Executive Assistance:

  • Manage executive calendars, scheduling appointments, and coordinating meetings.
  • Handle incoming calls and correspondence, acting as the first point of contact for the executive team.
  • Organize travel arrangements, including flights, accommodations, and itineraries.
  • Prepare and edit documents, reports, and presentations.
  • Assist in special projects as needed, including event planning and coordination.

Qualifications:

  • Proven experience as an Administrator or similar.
  • Strong understanding of basic accounting principles and practices.
  • Proficiency in various software (e.g., QuickBooks, Xero) and Microsoft Office suite, particularly Excel; Smart Sheet, etc...
  • Excellent organizational and time management skills.
  • High level of discretion for handling sensitive information.
  • Strong communication and interpersonal skills.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Bilingual preferred.

Additional Skills:

  • Detail-oriented.
  • Proactive problem-solver with the ability to work independently.
  • Ability to maintain confidentiality of sensitive information.
  • Experience in the construction industry is a plus.

Benefits:

  • Competitive salary commensurate with experience.
  • Health, dental, and vision insurance.
  • Retirement plan options.
  • Paid time off and holidays.
  • Professional development opportunities.

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Job Type: Full-time

Pay: $50, $70,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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