Executive Assistant to CEO

***Yutori Method (TM) is managing the recruitment for this role.

This position is a
full-time hybrid support role
. Candidates must be within commuting distance of
Bethesda, MD
, or willing to relocate.

About the Organization

This is a national nonprofit organization that unites leading medical professionals, clinical associations, and industry partners to advance healthcare access and quality through advocacy, policy engagement, and education.

The organization serves as a collaborative voice across the healthcare ecosystem—working closely with government agencies, payers, and clinicians to drive policy and regulatory changes that improve patient outcomes and support innovation in care delivery.

Why This Role Matters

Every day, this organization advocates for better patient outcomes, equitable healthcare policy, and access to essential services.

Supporting the Executive Director, you'll work at the epicenter of meaningful healthcare change—helping coordinate efforts that influence national policy, support clinicians, and improve patient lives.

If you're passionate about advocacy, healthcare impact, and purpose-driven work, this is your opportunity to be part of a small, mighty team making a big difference.

The Opportunity

We are seeking a mission-driven
Executive Assistant
to support the
Executive Director
of a highly respected, advocacy-focused healthcare nonprofit.

This is a unique opportunity to work alongside a visionary leader in the health policy space, supporting initiatives that directly influence national healthcare decisions and improve access to care. You'll operate at the intersection of health policy, nonprofit management, and patient advocacy, contributing to projects that make measurable impact on people's lives.

The Right Candidate

We're looking for someone who thrives in a purpose-driven, advocacy-centered environment and wants their operational excellence to contribute to something larger than themselves.

The right candidate:

• Is passionate about supporting an advocacy-driven mission and nonprofit purpose—a heart-centered and impact-oriented professional who finds meaning in helping others make a difference
• Believes deeply in the mission of healthcare access and equity
• Has experience (or a strong interest) in nonprofit, healthcare, or government affairs
• Operates with integrity, discretion, and compassion
• Excels in organization, communication, and follow-through
• Anticipates needs and brings calm, confident structure to fast-moving priorities
• Is motivated by meaningful work and enjoys supporting a passionate, high-profile leader
• Lives in or is willing to relocate to Bethesda, MD

Position Summary & Key Responsibilities

The Executive Assistant to the Executive Director provides high-level administrative, scheduling, and communication support to ensure smooth daily operations.

This role manages calendars, meetings, and correspondence, prepares materials for advocacy and policy initiatives, and maintains organized systems for the Executive Director and the broader organization. You'll be at the center of a small but high-impact nonprofit driving national healthcare change.

1. Executive Operations Support

2. Prepare weekly agendas, materials, and advocacy briefings

3. Manage Zoom calls, board and member meetings, and official communications
4. Support preparation of PowerPoint decks and pre-reads for legislative, regulatory, and member presentations
5. Track action items, project timelines, and member engagement touchpoints
6. Assist in maintaining presentation databases and key policy materials

7. Maintain awareness of member relationships and organizational ecosystem

8. Calendar & Email Management

9. Manage multiple email accounts; draft professional correspondence

10. Schedule meetings for the Executive Director, board, and working groups
11. Maintain and organize contact databases and distribution lists

12. Ensure alignment across key initiatives and meetings

13. Travel & Event Planning

14. Coordinate travel and logistics for the Executive Director and key events

15. Support execution of conferences, stakeholder meetings, and internal team gatherings
16. Maintain travel and event planning trackers

Requirements

• Education:
  Bachelor's degree (Required)
• Experience:
  5+ years in an executive or senior administrative role (Required)
• Experience
  in nonprofit, healthcare, or government affairs strongly preferred
• Technical Skills:
  Microsoft Suite, Adobe Acrobat, Zoom, Doodle, project management tools (Required); Squarespace/WordPress, CRM systems (Preferred)

Core Competencies

Mission-driven mindset | Excellent communication | Proactive and organized | Calm under pressure | Collaborative | Detail-oriented | Values-driven

Logistics & Compensation

Location:
Hybrid – Bethesda, MD (2 days/week in-person, 3 days remote)

Start Date:
December 1, 2025

Hours:
Monday–Friday, 9:00 AM–5:00 PM EST (occasional evening meetings quarterly)

Compensation:
$90,000

Benefits:
Comprehensive benefits package

Authorization:
Must be authorized to work in the U.S. without sponsorship