Executive Real Estate Assistant

14 hours ago

Port Saint Lucie, Florida, United States The Abbadie Group Full time

Executive Assistant / Real Estate Operations Coordinator (On-Site – Stuart, FL)

We're looking for a
licensed Real Estate Professional
who thrives on structure, systems, and making things run smoothly behind the scenes.

As the
Executive Assistant
to our team leader, you'll be the operational backbone of the business — managing communications, listings, and client coordination to keep our growing South Florida real estate operation running at a championship level.

About Us

The Abbadie Group is a fast-rising real estate team based in Stuart, FL, specializing in
new construction and builder partnerships
throughout the Treasure Coast and Palm Beach County.

We're on pace to close
50 transactions in our first year
in the Treasure Coast and are scaling toward
100 units in 2026
through deep relationships with builders and developers.

We operate by a clear set of core values that define how we lead and grow:

  • Creativity
    – We think differently and bring fresh ideas to every scenario.
  • Character
    – We act with integrity and follow through on our word.
  • Communication
    – We believe clarity creates speed and trust.
  • Consistency
    – We execute daily habits that compound into success.
  • Commitment
    – We take ownership of outcomes and do what it takes.
  • Collaboration
    – We grow faster together and leave ego at the door.

Your Key Responsibilities

  • Manage and maintain the team leader's
    calendar, inbox, and priorities
    using the BBYT (Buy Back Your Time) method — handling 95% of communications on his behalf.
  • Coordinate showings
    via text and phone to ensure a seamless experience for clients and agents.
  • Upload and maintain
    MLS listings
    (Beaches, Stellar, Navica) with precision and attention to detail.
  • Support the team with
    offers, listing packages, and CRM lead management
    (Go High Level, Dotloop, etc.).
  • Maintain organization across
    Google Workspace
    and company files.
  • Occasionally run
    local errands
    or assist with marketing logistics as needed.

What We're Looking For

  • Active Florida Real Estate License (required)
  • Proficiency with:
    Google Workspace, Dotloop, MLS, CRM systems (Go High Level preferred)
  • Excellent communication and organization skills
  • A proactive, dependable team player who anticipates needs before they arise
  • Strong attention to detail and comfort working in a
    fast-paced, high-performance environment

Work Environment

  • On-site in Stuart, FL
    for the first 90 days
  • Hybrid/WFH flexibility
    available after initial training
  • Collaborative, growth-minded team with clear pathways into operations or leadership

If you're organized, dependable, and ready to grow with one of the
fastest-rising real estate teams on the Treasure Coast
, we want to meet you.


Apply directly here on LinkedIn or email your resume to

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