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Administrative Assistant
2 weeks ago
We are looking for a detail-oriented Administrative Assistant to join a leading non-profit organization on a contract basis in Washington, District of Columbia. In this role, you will provide essential support to the Planned Giving team, ensuring smooth operations and efficient handling of administrative tasks. This position is ideal for someone who thrives in a dynamic environment and has a passion for delivering high-quality results.
Responsibilities:
• Manage and monitor the case queue, tracking all activities within Salesforce.
• Process individual reply forms and create estate notification records in Salesforce.
• Coordinate with external partners to handle estate documentation efficiently.
• Collaborate with the Gift Operations and Finance teams to ensure accurate processing and acknowledgment of gifts.
• Develop and oversee Planned Giving opportunities in Salesforce.
• Assist with donor communications for unassigned Major Gifts donors and the Major Gifts pool within Salesforce.
• Prepare and submit expense reports for the Planned Giving and Partnerships teams.
• Facilitate the contract approval process and support invoice creation.
• Provide administrative support to two Senior Directors, including managing their calendars, coordinating travel arrangements, organizing event logistics, and handling team communications.
• Work closely with internal teams to ensure timely and accurate completion of assigned projects.
• Proficiency in Salesforce or similar database systems is preferred.
• Strong organizational abilities with exceptional attention to detail.
• Capability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Experience in supporting senior-level staff and managing administrative processes.
• Familiarity with coordinating travel arrangements and managing calendars.
• Ability to create and manage expense reports effectively.
• Prior experience in administrative roles within the non-profit sector is a plus.
TalentMatch
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit for more information.
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