Real Estate Portfolio Project Manager

Seeking a Real Estate Portfolio Project Manager

Initially we envision this role to work 30-35 hours/week.

Plummer designs intelligent solutions to the world's most complex water and telecommunications challenges. Our engineers and scientists work together to improve the environment, advance communities, and serve others. As we grow, we're reimagining the spaces where our teams collaborate and innovate—and we're looking for a strategic partner to help us do just that.

Real Estate Portfolio Project Manager

We're seeking a part-time Real Estate Professional to support our executive leadership in managing Plummer's evolving real estate portfolio. This role will lead the real estate portfolio management, lease transactions, office renovations, relocations, and tenant improvement projects—ensuring our physical spaces reflect the excellence and purpose behind our work.

Lease Strategy & Transactions

• Collaborate with brokers to identify and evaluate office space options
• Lead market surveys, test fits, and deal term negotiations
• Align lease terms with project goals for cost, schedule, and scope
• Maintain and organize update Plummer's Space Use Standards (e.g. space per head count, cube to office ratio, etc.)
• Oversee current leases and lead adjustment processes if necessary (i.e. mid-term expansion of space, etc.)
• Monitor real estate Portfolio (e.g. the lease schedules, termination dates, requirements, notices of vacating, etc.)
• Begin renewal process 12+ months ahead of time for smaller offices and 24+ months for larger offices

Space Planning/Needs Assessment & Design

• Partner with leadership to determine the needs/requirements for an Office Lease Renewal
• Coordinate initial call with leadership to review space needs
• Review existing requirements and headcount to create forecasts of future needs (i.e. offices, cubicles, headcount growth, term length, etc.)
• Determine square footage needs to be provided to real estate broker to begin search process
• Guide leadership through process and coordinate Management Authority approval
• Develop conceptual budgets and schedules for upcoming projects
• Direct design consultants from schematic through construction documents
• Oversee furniture, finishes, and space standards development
• Support contract execution and review insurance, bonding, and warranties

Permitting & Procurement

• Coordinate with landlord to assure necessary permits and approvals are secured
• Ensure landlord is on schedule in preparing bid packages and RFPs for contractors and vendors
• Support evaluation of proposals and make recommendations to leadership
• Assist in contract execution and compliance reviews

Construction Oversight (as requested by Plummer and/or Landlord)

• Coordinate landlord notices and approvals for design review and construction activities
• Lead regular job site meetings with contractors and consultants; prepare and review meeting minutes
• Monitor contractor performance in terms of cost, quality, and schedule adherence
• Conduct periodic site observations to evaluate construction progress and resolve field issues
• Coordinate delivery and installation of furniture, signage, cabling/AV, and other vendor services
• Ensure timely inspections and permit approvals in coordination with contractors
• Update and maintain project budget and schedule; seek approvals for any changes
• Facilitate execution of vendor contracts and review bonding, insurance, and warranty provisions
• Coordinate move-in logistics to align with construction completion and occupancy timelines

Relocation Management

• Plan and manage staff relocations, including weekend move oversight
• Select and onboard move consultants and vendors
• Communicate move plans with internal teams and ensure documentation
• Close-out move contracts and ensure smooth transitions

Project Closeout

• Oversee punch list completion and final inspections
• Deliver closeout documentation (as-builts, manuals, warranties)
• Validate final payments and confirm delivery of all assets
• Conduct post-project evaluations and gather feedback

Knowledge Skills and Abilities

• A seasoned project manager, preferably with experience in commercial real estate, construction, and tenant improvements
• Comfortable navigating lease negotiations (in concert with Plummer's real estate attorney), design coordination, and vendor management
• Highly organized, detail-oriented, and proactive communicator
• Able to work independently while collaborating closely with executive leadership
• Familiar with budgeting, scheduling, and contract administration

Preferred Qualifications

• 5-10 years of experience in commercial project management or corporate real estate
• Strong understanding of commercial lease structures, Tenant Improvement allowances, and construction processes
• Proficiency with project management tools and Microsoft Office Suit