Executive Assistant/Office Manager

2 days ago

Henderson, Nevada, United States DFYCampaign Full time

About DFYCampaign

DFYCampaign is seeking a highly organized and proactive Executive Assistant to join our growing team. This role is essential to keeping our operations running smoothly and ensuring excellent client communication.

Position Overview

We're looking for a detail-oriented Executive Assistant who thrives in a fast-paced environment and excels at managing multiple priorities. You'll be the backbone of our daily operations, handling everything from client communications to financial administration.

Key Responsibilities

Client Communication & Relationship Management

  • Send and manage email correspondence with clients, partners, and prospects
  • Follow up with clients via text messaging and other communication platforms
  • Maintain timely and professional communication across all channels
  • Track client interactions and ensure no follow-ups fall through the cracks

Financial & Administrative Support

  • Assist with invoice management, including preparation, tracking, and follow-up
  • Support payroll processing and related administrative tasks
  • Maintain organized records of financial transactions and communications
  • Coordinate with accounting/finance as needed

General Administrative Support

  • Manage calendars, scheduling, and appointments
  • Handle various administrative tasks and special projects as they arise
  • Prioritize and organize workload to meet deadlines
  • Provide general support to the leadership team

Qualifications

Required:

  • Excellent written and verbal communication skills
  • Strong organizational skills with exceptional attention to detail
  • Proficiency with email platforms, messaging apps, and basic office software
  • Ability to handle confidential information with discretion
  • Self-starter who can work independently and anticipate needs

Preferred:

  • Proven experience as an executive assistant, administrative assistant, or in a similar role
  • Experience with invoice and payroll systems
  • Familiarity with CRM or project management tools
  • Experience in a marketing, agency, or campaign environment
  • Comfortable with technology and quick to learn new platforms

What We're Looking For

The ideal candidate is proactive, resourceful, and thrives on keeping things organized. You should be comfortable juggling multiple tasks, have excellent follow-through, and take pride in delivering high-quality work. Strong interpersonal skills and a professional demeanor are essential, as you'll be a key point of contact for our clients.

What We Offer

  • Opportunity to work with a dynamic, growing company
  • Collaborative team environment
  • Remote work
  • Professional development opportunities

To Apply: Please submit your resume and a brief cover letter explaining why you'd be an excellent fit for this role at DFYCampaign.

Job Types: Part-time, Contract

Pay: From $500.00 per week

Expected hours: 20 per week

Benefits:

  • Flexible schedule
  • Professional development assistance

Work Location: Hybrid remote in Henderson, NV 89011

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