Facilities Coordinator

JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.    Facilities Coordinator – JLLWhat this job involves: As a Facilities Coordinator at JLL, you will assist the Regional IFM Team across all service lines with tactical planning while managing and maintaining regional integrated facility management tasks as assigned. This role requires you to coordinate support for meetings and conference room reservations, manage work orders in the Corrigo CMMS system, and assist with coordination and scheduling of maintenance activities. You'll provide direction to vendors, facilities staff, and service providers while serving as JLL liaison for third-party service providers that reflects JLL's commitment to operational excellence and client satisfaction through effective facility management.What your day-to-day will look like:Administrative Function:• Assist Regional IFM Team across all service lines with tactical planning for team goals and objectives• Manage and maintain regional integrated facility management tasks as assigned• Coordinate and provide support for meetings and conference room reservations as needed for client or JLL• Manage work orders in Corrigo CMMS system while tracking maintenance activities to completion• Assist with coordination and scheduling of maintenance activities as needed for optimal facility operationsCommunication and Relationship Coordination:• Provide direction and information to vendors, facilities staff, and service providers for excellent coordination and execution• Ensure work aligns with proper safety controls within partner environment with minimal disruption• Serve as vendor management and JLL liaison for third-party service providers• Assist sourcing and supply chain with vendor engagement, setup, and management for services required at site level• Provide overall FM support through management of service requirements, vendor setup, communications, and process controls• Ensure appropriate follow-up with JLL management, BP partners, and service providers for seamless operationsCompliance:• Properly and effectively administer and maintain all security systems• Assist with budgetary requests, analysis, and reporting for accurate financial management• Assist with researching, analyzing, and reporting budget variances to ensure fiscal responsibility• Perform other related duties as assigned to support comprehensive facility managementRequired Qualifications:• Associates degree in facilities management, building, business, or related field or equivalent work experience• Minimum two years of industry experience with facility or property administration• Superior customer service skills and orientation for exceptional client interaction• Excellent verbal and written communication skills for professional stakeholder engagement• Excellent organizational skills and attention to detail for accurate task management• Strong collaborative working style with ability to maintain professionalism under stressful situations• Ability to perform well in fast-paced environment while planning and managing work safely under time constraints• Ability to multitask and work without direct supervision effectively• Proficiency with JLL's Corrigo CMMS system for work order management• Advanced Excel spreadsheet skills with capability of customizing administrative reports• Proficiency in Microsoft Office Suite for creating and maintaining reports and logsPreferred Qualifications:• Bachelor's degree in facilities management, building, business, or related field• Experience with integrated facility management across multiple service lines• Background in vendor management and third-party service provider coordination• Knowledge of budgetary analysis and variance reporting processes• Experience with security system administration and maintenance• Understanding of sourcing and supply chain processes in facility managementLocation: Onsite/Regional Support - Huntington Beach, CA Estimated compensation for this position:52,000.00 – 57,000.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site –Huntington, CAIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.  We're interested in getting to know you and what you bring to the tablePersonalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salary Paid Time Off and Company HolidaysEarly access to earned wages through Daily PayJLL Privacy NoticeJones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. 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Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. 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