Executive Assistant

1 week ago

Wichita, Kansas, United States Urban Cool Homes Full time

Job Overview

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior management. The ideal candidate will excel in managing schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. This role requires excellent communication skills, strong attention to detail, and the ability to multitask in a fast-paced environment. The Executive Assistant will play a vital role in ensuring smooth daily operations and supporting the executive team's strategic initiatives.

Responsibilities

  • Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements.
  • Prepare and proofread correspondence, reports, presentations, and other documents with high accuracy.
  • Coordinate projects and events, including planning logistics, booking venues, and handling vendor communications.
  • Handle phone inquiries with professional phone etiquette, screen calls, and direct messages appropriately.
  • Perform data entry, filing, and record keeping to ensure organized documentation systems.
  • Assist with bookkeeping tasks using QuickBooks and perform basic bookkeeping functions as needed.
  • Support office management duties such as managing multi-line phone systems, front desk responsibilities, and maintaining office supplies.
  • Facilitate transcription of meetings or notes and assist with document signing via DocuSign.
  • Provide personal assistant support including task prioritization, project coordination, and miscellaneous administrative duties.
  • Ensure confidentiality of sensitive information while providing executive administrative support.

Skills

  • Proven experience in office management, administrative support, or as a personal assistant.
  • Strong organizational skills with the ability to prioritize tasks effectively.
  • Excellent typing speed and proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
  • Familiarity with project coordination tools and calendar management software.
  • Experience with bookkeeping software such as QuickBooks; basic bookkeeping knowledge is a plus.
  • Exceptional communication skills including phone etiquette and professional correspondence writing.
  • High level of computer literacy with the ability to adapt to new software quickly.
  • Attention to detail for proofreading documents and data entry accuracy.
  • Ability to handle multiple tasks simultaneously while maintaining professionalism under pressure.
  • Knowledge of event planning logistics is desirable but not required. This Executive Assistant role offers an exciting opportunity to support leadership within a dynamic organization while utilizing a diverse set of administrative skills in a professional setting.

Pay: $44, $525,000.00 per year

Benefits:

  • Health insurance
  • Paid time off

Work Location: In person

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