Administrative Assistant

3 hours ago

Grand Rapids, Michigan, United States Bethany Christian Services Full time

Administrative Assistant

Requisition #: req16105

Location: Grand Rapids, MI

Hours: 40 hours/week

At Bethany Christian Services, we believe families provide the strongest foundation for care and connection. That's why we focus on strengthening and empowering families, always advocating for family-centered solutions to keep children safe. Our work began in 1944 with the care of a single child. Today, inspired by our faith, our aim is to demonstrate the love and compassion of Jesus in our services for children, youth, and families. Working at Bethany means joining a team of nearly 2,000 dedicated professionals with diverse skills, serving communities across the country. Together, we're united in our mission and these shared values: we're motivated by our faith, we support one another, we champion justice, we pursue excellence, and we're in it for the long haul.

As an Administrative Assistant you will be primarily responsible for performing the required administrative and clerical tasks for the service unit. This individual will also play a key role with ensuring the processes are efficient and done smoothly.

This position is expected to function effectively with regular supervision while following the guidelines given on procedures, along with agency, federal, and state regulatory requirements.

ESSENTIAL JOB RESPONSIBILITIES

  • Greet and welcome visitors upon arrival with a positive attitude;
  • Promptly address incoming calls and route them to the appropriate person;
  • Receive and route incoming postal and inter-departmental mail;
  • Maintain a schedule of appointments, and arrange conferences, interviews, and meetings, as requested;
  • Perform administrative task, and other document gathering and filing;
  • Run various reports, and draft correspondence and/or transcribe meeting notes, as requested;
  • Maintain an adequate inventory of office supplies, and notify the supervisor when inventory is low;
  • May be required to perform basic bookkeeping and accounting functions, as needed;
  • Complete other duties as assigned.

QUALIFICATIONS:

  • High School Diploma or equivalent;
  • At least two (2) years of prior experience working in an office setting;
  • Excellent verbal and written communication skills;
  • Must have the ability to provide excellent and compassionate customer service;
  • Ability to work independently and exercise a high level of confidentiality;
  • Must be reliable with time sensitive deadlines and tasks;
  • Working knowledge of office practices, procedures, and basic Accounting;
  • Computer skills sufficient to perform essential functions including knowledge of Microsoft Office suite.
  • Must be 21 years old with a valid driver's license with at least 3 years driving experience in the U.S. to operate a vehicle on behalf of Bethany. Must also pass a Motor Vehicle Records (MVR) check and maintain a reliable vehicle with proof of adequate insurance coverage.
  • Pass a criminal history screen, including state and local child protection agency registries;
  • Subscription to and integration of the agency Statement of Faith, Mission Statement, and Commitment to Unity.
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