Staff Accountant

The YMCA of Pierce and Kitsap Counties is seeking a knowledgeable and diligent Staff Accountant to join our team.

The YMCA focuses on empowering people in all forms, by improving health and well-being and inspiring action in and across our neighborhoods.

This position supports the work of the Y, a leading non-profit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility.

The Staff Accountant is responsible for Accounts Payable processing and support, assisting with financial record keeping, general ledger journal entries and account reconciliations. This is an entry level accounting position that will learn multiple phases of our accounting systems.

Key Responsibilities include:

• Ability and willingness to proactively learn a variety of accounting tasks
• Become proficient with the Accounts Payable process within our Association. This includes gathering virtual documents, being able to initiate an approval workflow and submitting for approval and posting to the general ledger.
• Become familiar with our weekly check processing and printing.
• Understand the various payment transaction types and how to process and post each.
• Learn the accounting steps to post transactions from the Association's bank account and into the general ledger.
• Learn how to efficiently post adjusting journal entries within Association's general ledger system.
• Assist with month-end and year-end closing as well as annual financial audits.
• Train on the fixed asset processing from capital project invoices, payments, and spreadsheet.
• Work with accounting staff to assist in the bank reconciliation process.
• Work independently needing minimal daily supervision both remotely and in the shared office.
• Acquire the ability to file sales and use tax filings.
• Complete special projects in timely and accurate fashion as assigned.
• Embrace and actively promote an inclusive and equitable work environment.
• Other duties as assigned.

Qualifications

• Bachelor's degree in accounting or related field
• Familiarity with ERP system (Business Central preferred) helpful.
• Knowledge of Generally Accepted Accounting Principles
• Ability to communicate with individuals who may be unhappy with the current service level and astute at solving the problems in the future.
• Attention to detail, accuracy, and deadlines.
• Strong written and verbal communication skills
• Excellent problem-solving skills
• Strong Microsoft Office skills especially Excel
• Able to multi-task and prioritize work effectively
• Ability to work independently and problem solve issues with coworkers
• Initiative while working as a team
• Strong accountability, integrity, and belief in diversity.
• Ability to enjoy working and collaborations with others.
• Must be able to pass Background and Reference checks (in accordance with the WA State Fair Chance Act).
• You are committed to valuing and promoting diversity and contributing to an inclusive working and learning environment.
• Able and willing to complete online Child Abuse Prevention training on first day, and other online and in-person training as required.

Wage: $26.40 to $33.20 per hour, depending on experience.

Location: This is an in-person or Hybrid position. YMCA office located at 4717 S 19th St, Suite 201, Tacoma, WA 98405.

Hours: Full Time, 40 hours per week, Monday - Friday

Benefits:

• Medical, Dental, and Vision benefit plan options
• YMCA paid Life and Long-term Disability Insurance
• Opportunity to participate in the YMCA 403(b) retirement saving plan. After 2 years of Full-Time employment, the YMCA will contribute 8% of your monthly earnings
• Accrual of 15 days of paid vacation (vacation accruals increase with years of service)
• 8 paid Holidays/Floating Holidays per year (pro-rated based on start date)
• Paid Sick Leave accrued at 1.23 hours for every 40 hours worked per year
• Employee Assistance Plan (EAP), Digital mental health counseling platform, Wellness program and employee discount program
• Professional training, education and certification opportunities
• 20% discount on YMCA programs, Childcare services, and merchandise
• Public Service Loan Forgiveness eligibility for Full-Time employees

Ignite your Passion, Live the Y Cause, and Join our Team To apply visit our website at

The YMCA of Pierce and Kitsap Counties is committed to diversity and inclusion throughout our organization and is an Equal Opportunity Employer - Women/Minority/Veteran/Disabled

Requirements:

Staff Accountant Job Description

Position Summary

Process Account Payable activities and subsidiary ledger, manage vendor contracts, and reconcile accrual balance sheet accounts in timely fashion. Post journal entries for accrued expenses and record fixed assets entries to maintain fixed assets ledger. Prepare and file local compliance reporting as necessary and act as a liaison for vendors to reconcile any billing discrepancies and inquiries. Perform other accounting tasks and projects assigned by Accounting Manager. Provide a quality experience focused on YMCA core values: honesty, respect, responsibility, and caring.

Key Responsibilities

• Process all payable invoices for the Association daily with proper approval and coding. Manage credit card statements. Act as a liaison for vendors to reconcile any billing discrepancies. Maintain vendor files with correct payment terms and information. Review branch invoices approved for payment for proper G/L code and accuracy of amounts to be entered including use tax and available cash discounts.

• Process Wells Fargo Payment Manager (merchant credit card service) invoices into credit card batch, ACH and virtual checks.

• Educate vendors on virtual credit card, checks and ACH payment process to continue movement to paperless payment process.

• Select invoices for payment by due dates and resolve late payment issues with vendors.

• Maintain reconciliations up to date and resolve issues within 45 calendar days.

• Manage A/P payment terms and aging process including reconciliation of A/P Miscellaneous account and prepaid expense accounts.

• Reconcile balance sheet accounts as directed.

• Post adjusting journal entries for G/L transfers and accrued expenses.

• Perform expense analysis and monthly reconciliation of balance sheet accounts as assigned.

• Assist with month-end and year-end closing as well as annual financial audits.

• Maintain and record fixed assets by tracking capital project invoices, payments, and spreadsheet.

• Maintains accounting controls by following policies and procedures; complying with federal, state, and local reporting requirements.

• Work independently needing minimal daily supervision both remotely and in the shared office.

• Maintain sales and use tax procedures as well as related spreadsheets. File monthly sales and use taxes.

• Provide various reports that will inform and assist branch and Association Office staff as requested.

• Develop and maintain processes to ensure appropriate audit trails and efficient flow of purchase orders, check requests, invoices, vendor statements, inquiries and checks paid. Document these processes and provide resources.

• Manage business license renewals each year.

• Manage property tax and exemptions each year.

• Complete special projects in timely and accurate fashion as assigned.

• Meet performance measurement by telling the Y story to vendors, supporting branch employees, and assist Financial Development department to fulfill our mission.

• Embraces and actively promotes an inclusive and equitable work environment.

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor's degree in Accounting or related field

• Proficient with ERP system (Business Central preferred) and Excel.

• Knowledge of Generally Accepted Accounting Principles

• Ability to communicate with individuals who may be unhappy with the current service level and astute at solving the problems in the future.

• Attention to detail, accuracy, and deadlines

• Strong written and verbal communication skills

• Excellent problem-solving skills

• Strong Microsoft Office skills especially Excel at an expert level

• Able to multi-task and prioritize work effectively

• Ability to work independently and problem solve issues with vendors, suppliers and banking relationships

• Initiative while working as a team

• Strong accountability, integrity, and belief in diversity

• Ability to enjoy working and collaborations with others.

• Complete online Child Abuse Prevention training on first day. Complete other online and in-person training as required.

Working Conditions/Physical Demands

• The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Regularly required to sit, stoop, and kneel. Must frequently lift or move up to 10 pounds and occasionally lift or move a higher amount. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Employee Acknowledgement

This job description indicates the general nature and levels of work, knowledge, skills, abilities and other essential functions expected of this position. This document is not an exhaustive list and other duties, responsibilities and activities may change or assigned at any time with or without advanced notice.

This job description does not constitute a contract of employment and the YMCA of Pierce and Kitsap Counties may exercise employment-at-will rights at any time.

By signing below, you are acknowledging that you have read the document in its entirety and that you understand the requirements, essential functions, and job duties of this position. Further, you acknowledge that you are able to perform the duties of the position with or without reasonable accommodation(s), and that should you need assistance, that you are responsible for notifying your Director, Executive Director, and/or Human Resources.

Req Benefits:

Staff Accountant Job Description

Position Summary

Process Account Payable activities and subsidiary ledger, manage vendor contracts, and reconcile accrual balance sheet accounts in timely fashion. Post journal entries for accrued expenses and record fixed assets entries to maintain fixed assets ledger. Prepare and file local compliance reporting as necessary and act as a liaison for vendors to reconcile any billing discrepancies and inquiries. Perform other accounting tasks and projects assigned by Accounting Manager. Provide a quality experience focused on YMCA core values: honesty, respect, responsibility, and caring.

Key Responsibilities

• Process all payable invoices for the Association daily with proper approval and coding. Manage credit card statements. Act as a liaison for vendors to reconcile any billing discrepancies. Maintain vendor files with correct payment terms and information. Review branch invoices approved for payment for proper G/L code and accuracy of amounts to be entered including use tax and available cash discounts.

• Process Wells Fargo Payment Manager (merchant credit card service) invoices into credit card batch, ACH and virtual checks.

• Educate vendors on virtual credit card, checks and ACH payment process to continue movement to paperless payment process.

• Select invoices for payment by due dates and resolve late payment issues with vendors.

• Maintain reconciliations up to date and resolve issues within 45 calendar days.

• Manage A/P payment terms and aging process including reconciliation of A/P Miscellaneous account and prepaid expense accounts.

• Reconcile balance sheet accounts as directed.

• Post adjusting journal entries for G/L transfers and accrued expenses.

• Perform expense analysis and monthly reconciliation of balance sheet accounts as assigned.

• Assist with month-end and year-end closing as well as annual financial audits.

• Maintain and record fixed assets by tracking capital project invoices, payments, and spreadsheet.

• Maintains accounting controls by following policies and procedures; complying with federal, state, and local reporting requirements.

• Work independently needing minimal daily supervision both remotely and in the shared office.

• Maintain sales and use tax procedures as well as related spreadsheets. File monthly sales and use taxes.

• Provide various reports that will inform and assist branch and Association Office staff as requested.

• Develop and maintain processes to ensure appropriate audit trails and efficient flow of purchase orders, check requests, invoices, vendor statements, inquiries and checks paid. Document these processes and provide resources.

• Manage business license renewals each year.

• Manage property tax and exemptions each year.

• Complete special projects in timely and accurate fashion as assigned.

• Meet performance measurement by telling the Y story to vendors, supporting branch employees, and assist Financial Development department to fulfill our mission.

• Embraces and actively promotes an inclusive and equitable work environment.

• Other duties as assigned.

Qualifications, Skills and Abilities

• Bachelor's degree in Accounting or related field

• Proficient with ERP system (Business Central preferred) and Excel.

• Knowledge of Generally Accepted Accounting Principles

• Ability to communicate with individuals who may be unhappy with the current service level and astute at solving the problems in the future.

• Attention to detail, accuracy, and deadlines

• Strong written and verbal communication skills

• Excellent problem-solving skills

• Strong Microsoft Office skills especially Excel at an expert level

• Able to multi-task and prioritize work effectively

• Ability to work independently and problem solve issues with vendors, suppliers and banking relationships

• Initiative while working as a team

• Strong accountability, integrity, and belief in diversity

• Ability to enjoy working and collaborations with others.

• Complete online Child Abuse Prevention training on first day. Complete other online and in-person training as required.

Working Conditions/Physical Demands

• The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• Regularly required to sit, stoop, and kneel. Must frequently lift or move up to 10 pounds and occasionally lift or move a higher amount. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Employee Acknowledgement

This job description indicates the general nature and levels of work, knowledge, skills, abilities and other essential functions expected of this position. This document is not an exhaustive list and other duties, responsibilities and activities may change or assigned at any time with or without advanced notice.

This job description does not constitute a contract of employment and the YMCA of Pierce and Kitsap Counties may exercise employment-at-will rights at any time.

By signing below, you are acknowledging that you have read the document in its entirety and that you understand the requirements, essential functions, and job duties of this position. Further, you acknowledge that you are able to perform the duties of the position with or without reasonable accommodation(s), and that should you need assistance, that you are responsible for notifying your Director, Executive Director, and/or Human Resources.

Compensation: $26.40 to $33.20