Administrative Specialist III

1 week ago

Hillsboro, Missouri, United States Jefferson County, Mo Local Government Full time

To Apply:

Please complete the online application found at Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.

JOB SUMMARY

The position involves performing clerical, bookkeeping and accounting work of moderate difficulty and complexity involving a variety of tasks. Work involves a variety of responsible legal, confidential and administrative duties and general office support functions associated with the department to which the position is assigned. Work is limited in variety, discretion and independence of action and is controlled by established work methods and procedures.

ESSENTIAL JOB FUNCTIONS

For All Departments

  • Performs general clerical work including but not limited to answering of phones, greeting and assisting walk-in customers, distribution of mail, and general data entry tasks.
  • Provides internal and external customer service via phone, email and in person; responds to inquiries, takes messages, and refers inquiries to the most appropriate parties when appropriate.
  • Keeps appointment calendars and schedules appointments for staff and the general public seeking services.
  • Maintains and orders office supplies, as assigned and when needed.
  • Uses computers and word processing software to process letters, forms, reports, schedules, manuals, booklets, requisitions, purchase orders and related paperwork.
  • Receives, opens, logs, sorts, time-stamps and distributes mail; prepares materials for mailing.
  • Assists in sending out billings and other mass mailings.
  • Performs basic research and compiles documents needed for various reports and management-level documents.
  • Prepares and completes forms and composes letters.
  • Sets up and maintains specialized paper and electronic office files.
  • May accept payments for fees, fines, goods or services as required by the department, balance cash drawers or registers and prepare required cash reports.
  • Files letters, reports and related technical information in the prescribed manner.
  • May train new employees as directed.
  • Provides back-up for other employees or departments, as needed and assigned.

For Municipal Court

  • Assists the Municipal Court Administrator in the preparation, oversight and maintenance of court dockets.
  • Maintains probation schedule.
  • Assists with preparation for and attends all Municipal Court dates.
  • Maintains and controls all court docket files.
  • Sends Probation Revocation Hearing Court Date list to Probation Offices and Attorneys.
  • Posts and applies Bonds.
  • Sends summons and Show causes to defendants.
  • Assists in the administration and oversight of bail bonding, allocates court cost moneys to appropriate agencies and distributes checks.
  • Performs work at assigned location during specified business hours.
  • Performs related additional duties as required and assigned.
 

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