Administrative Specialist

7 days ago

Dayton, Ohio, United States EFP Industrial Automation Full time $40,000 - $60,000 per year

Administrative and Fulfillment Specialist

Join the EFP Industrial Automation team and be a key player in our commitment to providing exceptional customer experiences in the industrial automation sector. With a legacy spanning 50 years, we have established ourselves as a trusted distributor of cutting-edge products. We are currently seeking a dedicated and detail-oriented Administrative and Fulfillment Specialist to contribute to our mission-critical operations on a full-time basis.

Responsibilities:

As an Administrative and Fulfillment Specialist with EFP, you will play a pivotal role in maintaining the efficiency and accuracy of our administrative, accounting, and shipping/receiving processes. Your primary responsibilities will include:

  • Monitoring AP/AR emails, saving essential documents to Epicor P21 (our ERP System), and promptly notifying Customer Care or Operations of any discrepancies.
  • Accurately processing direct shipment confirmations, on a daily basis, to generate invoices for our customers.
  • Handling the conversion of vendor invoices and promptly notifying management of any discrepancies as needed.
  • Receiving daily package shipments from UPS/Fed Ex, verifying contents and then shipping orders via UPS and Fed Ex based on pick ticket requirements.
  • Organization of inventory, weekly cycle counts, and pick & hold orders.
  • Processing weekly and bi-weekly vendor payments through P21.
  • Monitoring office supplies and placing orders as necessary.
  • Processing credit card payments via virtual terminal as needed.

Qualifications:

The ideal candidate for this role will possess:

  • 1-2 years of relevant administrative experience, including proficiency in Microsoft Office applications, and/or inventory/warehouse procedures.
  • Strong attention to detail and accuracy in daily tasks.
  • Critical thinking skills to analyze data and the ability to discern when to seek additional assistance.
  • Capability to work independently and coordinate with a team within an open-office team environment.
  • Professional phone and email étiquette.

Job Type: Full-time

Pay: $ $18.00 per hour

Expected hours: 40 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Application Question(s):

  • How do you organize your daily and weekly schedule to ensure you complete your work accurately and efficiently?
  • In your ideal job would you prefer to perform the same tasks each day, rotate tasks and positions for variety, or have some regular tasks with unique challenges as they occur? Why?

Work Location: In person

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