Administrative Assistant/Receptionist

2 days ago

New Bedford, Massachusetts, United States LifeStream, Inc. Full time $45,760 - $57,440 per year

Schedule is: Monday-Friday 8a-4p.

Hourly rate starting at $22

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Greet and assist visitors and employees in a courteous and professional manner
  • Answer and direct incoming calls, take messages, and respond to inquiries
  • Manage incoming and outgoing mail, invoices, checks and deliveries
  • Maintain office supplies inventory and place orders as needed
  • Schedule and prepare for conference room bookings
  • Assist with data entry, filing, and document management
  • Support HR, finance, and other departments with administrative tasks
  • Maintain cleanliness and organization of the reception, conference room, and kitchen area
  • Handle confidential information with discretion
  • Exercise sound judgment in decision-making and proactively seeks guidance when faced with complex or unfamiliar situations
  • Perform other duties as assigned to support office operations

QUALIFICATIONS AND REQUIREMENTS:

  • Maintenance of an acceptable CORI and fingerprinting
  • Valid Driver's license
  • Negative drug screen

EDUCATION and/or EXPERIENCE:

  • High school diploma or equivalent; associate or bachelor's degree preferred
  • Proven experience in an administrative or receptionist role
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

OTHER SKILLS and ABILITIES:

  • Excellent, written, verbal, organizational skills; proficient interpersonal relations and communicative skills.
  • Ability to work independently and as part of a team
  • Strong organizational and multitasking abilities

EQUIPMENT/MACHINES USED IN THE PERFORMANCE OF THIS JOB

  • The incumbent must maintain skills necessary to safely and efficiently operate office equipment and machines used in the performance of this job

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • The ability to bend, stoop, stand and reach
  • May require occasional lifting of office supplies or packages (up to 25 lbs)

Full Job Description available as requested.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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