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Administrative Assistant

4 hours ago

Pittsburgh, Pennsylvania, United States HATZEL & BUEHLER Full time

The Administrative Assistant supports the company by providing information and resources to allow for efficient and competent operations. Under the direction of the Controller, this role provides a high-level of administrative support including office administration, event coordination, document preparation and management.

Responsibilities:

  • Manage all administrative duties of the office. (i.e., answer phone, greet visitors, mail, office supplies, office equipment, kitchen, overall office organization, etc.)
  • Perform accounting functions such as payroll, accounts payable, accounts receivable, and other related accounting functions.
  • Payroll: Functions include weekly timesheet data entry, new hires, terminations, union items, apprentice report tracking, manpower list, etc.
  • Accounts Payable: Expense Reports, New Vendor/Subcontractor setup.
  • Accounts Receivable: Cash Receipts data entry, New Customer setup.
  • Fulfill the role of contract administrator by maintaining organized contract documentation records.
  • Assist with administration of Pre-Construction department.
  • Maintain the shared drive is aligned with administrative functions to ensure accurate record keeping.
  • Ensure all documents get uploaded into the accounting system; develop system check to ensure the information is accurate, up-to-date and easily accessible to internal departments.
  • Take ownership in actively reconstructing, auditing, and requesting process improvements that create a more efficient and active record keeping process for administrative items.
  • Receive all internal support requests for company hardware and software.
  • Work closely with the Regional Controller to support the financial and administrative tasks.
  • Develop and maintain positive professional relationships both internally & externally creating smooth operations.

Qualifications:

  • Strong computer skills; proficiency in MS Office.
  • Excellent time management skills and the ability to prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Strong organizational skills with the ability to multitask.
  • High School diploma or equivalent.

Work Environment:

This job mainly operates in an office setting using standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Salary Range:

$50,000 - $55,000

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Vacation
  • Tuition reimbursement
  • Vision insurance

Schedule:

  • Monday to Friday

Work setting:

  • Office

Work Location:

  • In person

Equal Employment Opportunity

HATZEL & BUEHLER provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HATZEL & BUEHLER complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. HATZEL & BUEHLER expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HATZEL & BUEHLER's employees to perform their job duties may result in discipline up to and including discharge.

Americans with Disabilities Act

Applicants as well as employees who are or become disabled must be able to perform the essential job functions either unaided or with reasonable accommodation. The organization shall determine reasonable accommodation on a case-by-case basis in accordance with applicable law.