Development/Asset Manager Project Associate

Scope:

The Project Associate is primarily responsible for the planning, implementation, monitoring and reporting relative to Real Estate Development Projects within the Oklahoma City Housing Authority / Community Enhancement Corporation Development and Affordable Housing portfolio.  This primarily includes: 1) Income and Expense management of the Funding Resources used for each Affordable Housing project/property; 2) Contract and Invoice management of Property Soft Costs for Affordable Housing properties; and 3) Contract and Invoice management of Property Hard Costs for Affordable Housing properties associated with various Acquisitions, Renovations, Demolitions and New Construction, Long Term Phased Projects, and various improvements per Development generated Scope of Work, including the administration and enforcement of Davis-Bacon wage rates and Build America/ Buy America when applicable.  Production of development and design drawings and related construction documentation may be included required in the course of the project development.

Accountability:

The position will be directly responsible to the Housing Authority / Community Enhancement Corporation (CEC) Director of Real Estate Development and Asset Management. Regular coordination with the Director of Finance for policy protocols and software integration will be integral to the role.

Examples of Work Performed:

Works collaboratively to identify property capital needs prior to conversion from Housing Authority Asset to the CEC Affordable Housing portfolio.  

Manages the process to receive necessary approvals to allocate funds from HUD and other partnership resources through the annual plan and multi-annual debt funding package specific to each project.  Manage any adjustments to annual budgets required for reallocation of funds. 

Implements, manages, and maintains development programming financial and project development records, including assessments, contracts, and ongoing costs/funding allocations according to Sources Sought compliance.

Project specific reviews and monitoring of Draw reports ensuring requirements of David-Bacon prevailing wages and Section 3 are being met, where applicable. 

Reviews and monitors Schedule of Values and Procurement reports ensuring Build America / Buy America compliance is met, where applicable.  Training will be provided.

Monitors implementation schedules for all programs to ensure schedules and compliance requirements are met, applicable to Funding Partners, and other systems including HUD systems like EPIC, PIC, REAC, and Section 3.  Training will be provided.

Prepares Sources Sought funding applications for supplemental funds (CDBG, HOME, NHTF, etc.) and monitors applicable schedules, reporting, and status of grants to relevant grantor agencies.  Training will be provided.

Coordinate with the City of Oklahoma City and other agencies to receive environmental clearance for federally funded activities. 

Participates in the administration of construction contracts and financial records for Development project activities.

Participates in the administration of architectural and engineering contracts and other contracts as needed, including all necessary coordination with architects and engineers and other consultants and contractors.

Perform other duties and responsibilities as assigned.

Required Qualifications:

Demonstrated self-sufficiency and independence in completing work products, demonstrated writing skills, effective communication skills, knowledge of MS Word and Excel, excellent problem solving abilities, ability and desire to learn new things, and adjust with a fluctuating portfolio and set of regulations.  (2) years minimum Accounting, Bookkeeping, Ledger development including tracking with Project / Property Budgets during Development and ongoing upon Occupancy.

Preferred Qualifications:

A minimum of 2 years working with Real Estate Development / Design / Construction projects with an understanding of contracts and Sources Sought funding sources, Davis-Bacon prevailing wages, managing subcontractors, and/or implementing Sources Sought for real estate, ideally with a public housing authority, real estate management company, architect or construction management company.  Utilize priority accounting software, develop and maintain financial spread sheet/ledgers, review and comment on contracts/invoices, facilitate income and payment tracking, maintain Sources Sought funding compliance reporting and maintain electronic master files of all Project/Property documents and coordination.

Physical Requirements:

Near vision sufficient to write and read written reports. Hearing and speech sufficient to communicate clearly with others via telephone, email, text, and in person.  Ability to sit/stand for prolonged periods of time. All physical requirements are evaluated based on the ability to perform, with or without reasonable accommodation under the ADA.

Working Conditions

Working conditions are stressful at times due to volume of workload. Must be able to work independently and manage work load.

This position is eligible to telework. Individual approval is subject to Personnel Policy requirements.