Payroll Tax Specialist

Payroll Tax Specialist will monitor, manage and reconcile payroll taxes at the employer and employee level. Duties include reconciliation to the general ledger as well as to UKG Tax Service reports, preparation, and maintenance of other compliance activities.

Essential Functions

• Reconcile payroll tax reporting after each pay run to ensure accurate filings by tax service provider. Reconcile payroll taxes to the general ledger and review journal entries.
• Analyzes, audits, reconciles and resolves complex payroll, tax, and employee issues. Ensures payroll reporting and payments are compliant with company policy, generally accepted accounting principles, and federal, state and IRS regulations.
• Manage filing of tax updates as needed.
• Monitor quarterly tax filings including reconciliation of payroll reports to 941s and W-2s.
• Prepare and manage multiple worksite reporting requirements and any other state requested labor reports.
• Process bi-weekly general ledger entry and deliver to the finance team.
• Assist with general payroll processing during peak volume including, new hire review, garnishments, work location changes, terminations and other payroll changes.
• Assist payroll team with payroll processing audit during payroll week.
• Responsible for accurate tax set up and system maintenance of SUI rates, registration of new accounts when required and verification of SUI rates by work location.
• Responsible for accurate set up and system maintenance of local tax rates, registration of new accounts when required and verification of local rates by work location.
• Review, analyze, and respond to all unemployment claims in a timely manner, ensuring accuracy and compliance with state and federal regulations.

Qualifications

• 5-7 years' experience with payroll tax filings and compliance issues in a multi-state environment
• Bachelor's degree in finance, accounting, or related field a plus.
• CPP certification preferred
• Strong accounting skills, analytical, problem-solving, detail oriented, and proficient in excel
• Ability to work independently and manage deadlines effectively
• Strong knowledge of payroll processing, tax withholding, federal, state, local payroll tax laws, and compliance regulations.
• UKG experience a plus.
• Experience in unemployment claims processing.
• Experience processing adjustments, reconciling and preparing W-2 forms, general ledger requests, and employee tax inquiries.
• Strong communication skills for resolving tax discrepancies with tax authorities and employees.
• Excellent customer service skills and the ability to work with all levels of staff. Must be able to communicate effectively and in a constructive manner with management, peers and coworkers

Position Location: Chicago, hybrid
Full time based on 37.5-hour work week minimum
Position Grade & Compensation: Grade 507
The Alzheimer's Association's good faith expectation for the salary range for this role is between $71,000-$77,000
Reports To: Associate Director, Payroll Operations
Who We Are
The Alzheimer's Association is the leading voluntary health organization in Alzheimer's care, support and research. Our mission is to lead the way to end Alzheimer's and all other dementia– by accelerating global research, driving risk reduction and early detection, and maximizing quality care and support.

The Alzheimer's Association announced a landmark $100 million investment in research for 2023. This unparalleled commitment is illustrative of the momentum we are building in dementia research — our investments today will lead to breakthroughs tomorrow.

At the Alzheimer's Association, our employees are at the core of all we do. Our network of more than 1,900 employees across the United States makes a difference each and every day for those impacted by Alzheimer's and those at risk for the disease.

We warmly invite qualified applicants to consider this opportunity to make a life-changing impact on the millions living with Alzheimer's, their caregivers and those that may develop the disease in the future. Read on to learn more about the role, then visit our website to explore who we are and why we've been recognized as a Best Place to Work for the last twelve years in a row.

At the Alzheimer's Association, we believe that diverse perspectives are critical to achieving health equity — meaning that all communities have a fair and just opportunity for early diagnosis and access to risk reduction and quality care. The Association is committed to engaging underrepresented and underserved communities and responding with resources and education to address the disproportionate impact of Alzheimer's and dementia.

The Alzheimer's Association commitment remains steadfast in engaging all communities in our full mission. The Association provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment to the fullest extent required by law, including, but not limited to, on the basis of race, color, religion, age, sex, national origin, gender identity, disability status, genetics, protected veteran status, sexual orientation, or any other legally protected characteristic.

Employees working 24 hours/week or more are eligible for a comprehensive benefits package, including medical, dental, vision, flex accounts, short and long-term disability, life insurance, long term care insurance, tuition reimbursement, generous Paid Time Off, 12 annual holidays and Paid Family Leave, as well as an annual Cultural & Heritage Day and Volunteer Day of their choosing. They are also eligible for our gold standard 401(k) retirement plan. Please click HERE for more information.

Full time employees (37.5 hours/week), will enjoy all of the above plus an annual School Visitation Day and an Elder Care Facility Day of their choosing.