Payroll & AP Specialist (On Site)

7 hours ago

Chicago, Illinois, United States Digs Dog Care Full time

Position Overview

The Payroll &

AP Specialist works closely with our Store Manager across the country and our Payroll Vendor to ensure all Team Members are paid accurately and on time.  You will work as part of a collaborative team with routine responsibilities but should also expect to be challenged to create or adapt to new processes as our company quickly grows.

Our ideal candidate has experience in multi-state, multi-entity payrolls, as well as payroll taxes.  As well as experience in managing the accounts payable cycle and expense reports. 

They will have advanced excel skills and excellent communication, capable of working with managers and HQ leadership to solve complex problems.  A self-driven leader with no ego and a relentless drive to improve the people, processes, and technology with which they work.  They also have fun at work and enjoy their time off for family, friends, and personal pursuits. We are also open to candidates who are looking for an entry-level HR or accounting job, who have the drive and desire to grow their careers and the horsepower to thrive in a fast-paced environment

Specific Responsibilities & Duties

  • Verifying & processing timecards.
  • Reviewing and reconciling payroll submissions.
  • Manage full-cycle payroll processing, including verifying and processing timecards, reviewing payroll submissions, calculating hours, commissions, bonuses, taxes, and deductions, and preparing periodic payroll
  • Maintain and update payroll and HRIS records, including onboarding, terminations, and employee changes for payroll processing.
  • Respond to employee inquiries regarding payroll and resolve any discrepancies or concerns.
  • Research and resolve state and local tax issues; apply for unemployment and withholding accounts in new states as needed.
  • Accurately process accounts payable, including invoice coding, approvals, weekly payment runs (ACH, wires, checks), and reconciling vendor statements.
  • Maintain AP records, vendor files, aging schedules, and oversee AP month-end close processes to ensure accurate accruals.
  • Coordinate utility account setups, closures, and transitions across multiple locations, ensuring billing accuracy and maintaining up-to-date vendor records.

Qualifications & experience

  • Bachelors degree in HR, Business, Accounting or related field
  • Excellent math, analytical skills and communication skills 
  • Strong numerical reasoning skills
  • CPP or FPC preferred
  • Proven work experience with multi-state, multi-entity payroll is preferred
  • Knowledge of payroll taxes preferred
  • Knowledge of Gusto, Paycor, Netsuite and is preferred
Work schedule
  • Monday to Friday
Supplemental pay
  • Bonus pay
Benefits
  • Paid time off
  • Health insurance
  • Dental insurance
  • Vision insurance
  • 401(k)
  • 401(k) matching

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