Executive Assistant/Office Manager

1 week ago

Fort Lauderdale, Florida, United States One One Five Group of Companies Full time $50,000 - $60,000 per year

Job Title: Executive Assistant / Office Manager (Contract with Potential for Full-Time)

Location: Plantation, FL (In Office)

Reports To: Executive Team

Overview

We are seeking a highly organized and proactive Executive Assistant / Office Manager to support our leadership team and ensure smooth daily operations of the office. The ideal candidate will be detail-oriented, resourceful, and comfortable managing multiple priorities in a dynamic environment. This role combines administrative, operational, and office management responsibilities to help the team operate efficiently and effectively.

Key Responsibilities

Executive & Administrative Support

· Manage calendars, coordinate meetings, and schedule appointments for leadership.

· Arrange and manage travel logistics, including flights, accommodations, and ground transportation.

· Prepare reports, presentations, agendas, and other meeting materials.

· Record and distribute meeting notes and track follow-up actions.

· Draft and proofread correspondence, communications, and internal memos.

Office Management

· Oversee day-to-day office operations to ensure a professional and efficient work environment.

· Manage office supplies inventory and place orders as needed.

· Coordinate with vendors, service providers, and building management for maintenance and support.

· Track and manage office-related expenses and ensure adherence to budget guidelines.

· Serve as the main point of contact for office logistics, maintenance, and IT coordination.

Operational & Project Support

· Support leadership with project coordination by tracking tasks, deadlines, and deliverables.

· Maintain organized documentation and assist with reporting as needed.

· Help streamline administrative processes to improve efficiency.

· Coordinate team events, meetings, and initiatives, including logistics and materials preparation.

Communication & Liaison

· Act as a liaison between executives, staff, and external partners to facilitate clear and timely communication.

· Maintain discretion with confidential information and demonstrate professionalism in all interactions.

Qualifications

· Bachelor's degree preferred or equivalent professional experience.

· 3–5 years of experience as an Executive Assistant, Office Manager, or Administrative Coordinator.

· Strong organizational and time-management skills with the ability to prioritize effectively.

· Excellent written and verbal communication skills.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools (e.g., Zoom, Teams, Google Workspace).

· Proven ability to work independently and handle sensitive information with discretion.

Key Attributes

· Detail-oriented with strong follow-through.

· Proactive and solutions driven.

· Flexible and adaptable to changing priorities.

· Team-oriented, professional, and approachable.

Job Type: Contract

Pay: $50, $60,000.00 per year

Experience:

  • Microsoft Excel: 1 year (Preferred)
  • Microsoft Powerpoint: 1 year (Preferred)

Ability to Commute:

  • Plantation, FL Required)

Work Location: In person

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