Grants Accounting Manager

POSITION OVERVIEW

The Grants Accounting Manager oversees compliance and reporting for Sunbeam's non-federal grants. This position manages the full life cycle of new and existing grants, including state and other private funding awards.

All employees and volunteers are expected to be sensitive to our clients' cultural and socioeconomic characteristics, reflect Sunbeam Family Services core values and to perform at Sunbeam's standards of excellence at all times.
ESSENTIAL FUNCTIONS

• Oversees all stages of the grant process, assisting with any necessary changes and revisions, budget reporting and narratives, grant reports, reporting requirements, and other reporting requirements to the awarding agency in collaboration with the controller and accounting team.
• Lead and manage Sunbeam's state and misc. grants and associated procurement activities.
• Provide timely and accurate reporting on fiscal metrics, grant forecasting, projections, budget analysis and assistance to key internal stakeholders.
• Responsible for review and approval of grant closeouts and reporting, ensuring grant submission backup documentation is in place.
• Prepare monthly reconciliations for grant awards in coordination with the accounting team
• Ensure accounting procedures are in place and followed for compliance with all required regulations.
• Serves as a liaison with all funding sources and independent auditors to ensure compliance with funding source rules and regulations, compliance with applicable laws, and to maintain appropriate program cash flow.
• Prepares grant narratives and related budgets while maintaining a strong understanding of the organization's long-term goals and objectives.
• Ensure strong communication and transparency exist between Sunbeam's programmatic activity drivers and accounting team leadership.
• Serves as subject matter expert for grant guidelines, reporting, and compliance.
• Collaborates with the appropriate program areas to ensure grant rules, guidance, cost principals and regulations are followed.
• Perform other appropriate and related responsibilities as assigned.
• Serve as backup to Federal Grant Accounting Manager.

JOB QUALIFICATIONS

Minimally Required

Preferred

Education

Bachelor's degree in Accounting, Business Administration, Finance, or related field

OR

Bachelor's degree in any field with four (4) years of grants management or related equivalent accounting experience.

Experience

Three (3) of grants management or related/equivalent accounting experience

Five (5) years of of grants management or related/equivalent accounting experience

Experience with federal grants

Experience using Sage Intacct Accounting Software

Experience using Paycom

Nonprofit accounting experience

Technical accounting or grants experience

Skills Knowledge

Abilities

Ability to work and communicate in a professional manner, demonstrating dignity and respect for our internal, external and community members

Excellent analytical skills

Excellent knowledge of grant processes and practices

Knowledge of grant funding policies and procurements

Ability to analyze financial reports and forecasts

Extensive knowledge of budgets including ability to edit, create, assess time frames, and balance across multiple service lines and grants with varying fiscal year-ends

Ability to analyze expenditures for compliance with grant and budget guidelines

Ability to handle and prioritize a variety of work assignments

Advanced skills in Microsoft Excel

Ability to exercise initiative, work independently and exercise critical thinking skills

Established skills in accuracy and organization

A strong desire to learn all facets of the accounting process

Demonstrated ability to support all other departments within the company and coordinate training and information sessions

Process, protect and exercise discretion in handling confidential information and materials

Valid Oklahoma driver's license and state required vehicle insurance for any vehicle used in performance of job duties

Advanced Microsoft application knowledge

Knowledge and understanding of early childhood education programs

Knowledge and understanding of Uniform Guidance

WORKING CONDITIONS

Physical Demands:

While performing the duties of this job, the employee is required to frequently communicate with staff and others, and must be able to exchange accurate information when doing so. The employee must be able to remain in a stationary position 50% of the time and occasionally move about inside the office to access file cabinets, office equipment, attend meetings, etc. Must be able to operate and use a computer. Occasionally must be able to move needed materials weighing up to 20 pounds.

Work Environment

The employee will work in an office environment, in close quarters with other staff. The noise level in the work environment varies from moderate to loud; occasional chaotic situations may occur.

Other

The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. The qualifications, physical demands, and work environment described herein are representative of those an employee will encounter and must meet to successfully perform the essential functions of this job. These statements are intended to describe the general nature and level of work performed by employees assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel or candidate and may be subject to change at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sunbeam Family Services is an equal opportunity employer. We are committed to fairness and equity in employment practices for all persons without regard to any characteristic protected by federal, state, or local laws.

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