Project Coordinator II

• Job Type: Officer of Administration
• Regular/Temporary: Regular
• End Date if Temporary: N/A
• Hours Per Week: 35
• Salary Range: $70,000 - $80,000 Annual

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Project Coordinator II will provide project and operational support for an NIH funded Research Education Program focused on teaching scientists how to advance behavioral interventions according to the NIH Stage Model.

The ideal candidate will bring expertise in instructional design, digital content development, learning management systems, and educational technology, with strong project management skills and the ability to work collaboratively across multidisciplinary teams. The Project Coordinator II will be able to adapt to a fast-paced environment with evolving responsibilities, workloads, and work schedules while coordinating a broad range of administrative and support activities related to the research mission of the Center. The Project Coordinator II will be expected to shift work hours and schedules as needed to accommodate the Directors and PIs schedule, including spanning conventional and off-shift hours.

This position focuses on developing, coordinating, and disseminating state-of-the-art educational content comprised of a free self-guided online Foundations course and an advanced, intensive virtual course comprised of webinars and mentored small group learning. The Project Coordinator II will manage day-to-day project operations, creation and maintenance of digital resources, program evaluation, and dissemination to ensure smooth implementation of the project's mission to promote mechanism-driven behavioral intervention development. The coordinator will report directly to the Director of the Center for Behavioral Cardiovascular Health (CBCH).

At CBCH our goal is to work together as a collective (faculty, admin, and staff) to advance shared values and goals.

Responsibilities

Instructional Design & Learning Development

• Apply instructional design principles to develop engaging, evidence-based learning experiences that support diverse learning styles and promote knowledge transfer.
• Lead the coordination efforts of the Research Education Program to foster and maintain collaborative relationships across the NIH, Principal Investigators, project coordinators, as well as create and maintain relevant online learning modules and resources.
• Oversee design, development, and continual updating of the R25 education program website as a central hub for learning activities, including online courses, webinars, and digital resources.
• Collaborate with web developers, faculty, and content experts to ensure accessibility, usability, and compliance for all digital learning materials.
• Manage hosting, security updates, content uploads, and quality control of the online learning platform (e.g., Coursera or institutional LMS).
• Track analytics (web traffic, user engagement, and content downloads) to support dissemination metrics and annual reporting.
• Support the launch and maintenance of interactive educational tools, such as the NIH Stage Model AI Chatbot, and collaborate with faculty to refine AI-generated learning support content.

Multimedia & Content Production

• Coordinate and manage video production of asynchronous course modules, webinars, and short educational clips, ensuring high production quality, branding alignment, and accessibility (captioning, transcripts).
• Partner with faculty to storyboard, film, and edit educational videos using tools such as Storyline360, Zoom, and Adobe Premiere (or equivalent).
• Organize digital asset libraries (graphics, videos, audio) and ensure proper version control and file management.
• Support video integration into learning modules and coordinate editing workflows for recorded lectures and webinars.

Communications and Dissemination

• Manage the dissemination of learning modules and videos through the program website, newsletters, and social media channels.
• Create and manage newsletters and digital campaigns highlighting program milestones, new modules, and upcoming application cycles.
• Coordinate the "Ambassador Program" logistics, helping fellows develop materials (slide decks, videos, posters) for conference dissemination.
• Perform administrative tasks consisting of generating content for the Newsletter, website, and social media accounts.

Project Coordination and Administration

• Coordinate all working group meetings and generate meeting agendas, minutes, and slide decks.
• Monitor and upkeep study progress.
• Manage daily tasks, calendar, and responsibilities related to PIs of the project.
• Interface daily with physicians, statisticians, and project managers.
• Organize scientific conference itineraries.
• Coordinate schedules and make travel arrangements.
• Complete reports, including expense reports, for Principal Investigators.

Perform other duties, as assigned and requested.

Minimum Qualifications

• Requires a bachelor's degree or equivalent in education, training and experience, plus at least 3 years of related experience.

Preferred Qualifications

• Demonstrated ability to direct a multi-disciplinary or varied constituency group toward a common goal
• Experience with the public in service or occupational roles
• Leadership experience within occupational role

Other Requirements

• Flexible hours required
• Able to adapt to flexible work environments (office, clinical area, community outreach, home visits)
• Able to demonstrate flexibility in workload/hours to meet critical deadlines
• Professional and proficient phone, interpersonal and written communication skills
• Able to multitask in a diverse and demanding environment with frequently shifting priorities
• Proactive, extremely organized and detail oriented
• Strong record of interpersonal engagement
• Able to demonstrate the ability to balance both working independently and collaboratively
• Ability to interact with multiple levels of institutional personnel and leaders
• Must display high level of confidentiality and administrative skills to support a senior faculty member with a diverse administrative portfolio of activities
• Strong computer literacy for communication, scheduling, publication, and presentations required
• Strong commitment to equity, diversity, and inclusion
• Familiarity with accessibility standards (WCAG 2.1, Section 508)
• Knowledge of adult learning theory and evidence-based instructional design models (ADDIE, SAM, backward design)
• Experience with learning management systems (Canvas, D2L) and authoring tools (Articulate Storyline, Rise)
• Must successfully complete applicable compliance and systems training requirements.

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.