Receptionist/Administrative Assistant

2 weeks ago

Mesa, Arizona, United States Skinner Clouse Group Full time

Company

Skinner Clouse Group, PLLC is a premier CPA firm providing tax and accounting services, tax planning and management advisory to businesses and individuals for over 30 years. We recognize that each of our clients is unique and has their own set of circumstances, challenges and goals. Our highly trained advisors work closely with our clients to gain an intimate knowledge of their affairs to help them attain their goals while easing the burden of coping with tax rules and regulations. The firm services clients around the globe in a wide variety of industries that include real estate, healthcare and construction.

Job Summary

We are seeking a Receptionist/Administrative Assistant to join our Mesa office who is organized, detail oriented, flexible, motivated and has a polished, professional demeanor and presentation. The ideal candidate will be an experienced administrative assistant that possesses knowledge of tax return assembly and is deadline driven. You'll utilize your experience and background to provide excellent client service to help our clients reach their goals.

General Accountabilities

  • Answer incoming phone calls and schedule client meetings

· Prepare engagement letters and tax organizers in accordance with firm's policies and procedures

  • Prepare correspondence to clients and various taxing authorities
  • Communicate with clients regarding tax return status and related matters
  • Ensure the confidentiality of each client and their personal information
  • Greeting and assisting clients in the office
  • Prepare and maintain conference rooms
  • Handle incoming and outgoing mail
  • Maintain office supply inventory
  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
  • Champion process improvement efforts
  • Provide administrative support to the professional staff in a manner that optimizes efficiency, resources, and client satisfaction
  • Perform other duties as assigned by the Management Team
  • Process and assemble tax returns, extensions and estimates

Job Qualifications

  • Bachelor's degree required
  • Two years of experience in administrative support work, office practices and administrative procedures
  • Superior organizational and follow-through skills with strong attention to details and deadlines
  • Knowledge of tax processing and flow, tax forms and related deadlines a plus

Skills

  • Ability to multi-task, think independently and problem solve
  • Ability to work in a high-volume, fast-paced environment
  • Ability to work independently with limited supervision as well as work cooperatively with all levels of management and employees
  • Prioritize, plan and organize multiple projects simultaneously
  • Ability to operate with a sense of urgency
  • Robust computer and technical skills with the ability to learn new software quickly
  • Service orientation
  • Knowledge of QuickBooks a plus
  • Strong written and verbal communication skills

Compensation/Benefits

  • Highly competitive salary, DOE
  • Company paid health, dental life and disability insurance
  • 401(k) plan with company match
  • Generous PTO and paid holidays
  • Work/Life balance

Job Type: Full-time

Pay: $ $26.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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