Part Time Membership Administrative Assistant

3 days ago

Brentwood TN, United States Brentwood Baptist Church Full time

SUMMARY

The Part -Time Membership Administrative Assistant is responsible to the church, under the direction of the Connection Minister. The Part-Time Membership Administrative Assistant plays an important role in coordinating many details associated with classes and team members of the Membership and Discover Ministry. The Part Time Membership Administrative Assistant will manage the process associated with the membership process and the Discover classes and team.
 
PRIMARY JOB RESPONSIBILITIES may include but are not limited to the following:

Central Support
  • Provide administrative support for Membership Development Minister
  • Act as central support for All Discover Campus Coordinators, and train new Coordinators
  • Communicate frequently with Campus Connection Ministers and Campus Discover Coordinators regarding
    • Discover Procedures and materials supply
    • Assessment updates and links
    • Discover Coaches
    • Membership Votes
    • Other important deadlines and information
  • Maintain web sites for Brentwood campus Discover classes
Brentwood
  • Oversee and ensure that each step of the Discover Process is complete including but not limited to the following:
    • preparing and planning for Discover US and Discover YOU classes
    • providing set-up and hospitality for classes
    • sending assessment codes to participants
    • coordinating Connection Sessions with each Discover Coach
    • capturing and entering session notes into Ministry Platform
    • tracking and entering membership milestones for each new member
    • maintain Discover Assessment database and assist with reporting form Ministry Platform
    • maintain inventory of supporting materials used in ministry
    • providing quarterly reporting of class numbers, etc.
    • **Above tasks can be carried out by Campus Discover Coordinator or a volunteer he/she enlists
  • Oversee the volunteers enlisted to ensure planning and execution of all processes for Discover classes are complete
  • Be available to answer Discover class participant's questions concerning membership process and respond to emails and calls within a 24 -hour period
  • Assist the Membership Minister with daily tasks, such as running reports from various database and software applications, check requests, Discover preparation, etc.
  • Update and submit requests for promotional material for Brentwood Campus (i.e. bulletin inserts and articles, rotating TV announcements, email blasts, etc.)
OTHER RESPONSIBILITIES may include but are not limited to the following:
  • Participation in staff meetings as required by the department
  • Complete applicable weekly/quarterly/annual reports required by the department
  • Complete other duties as assigned by supervisor
COMPETENCIES AND TRAITS:

In addition to the specific responsibilities required for this role, Brentwood Baptist Church also seeks candidates that possess some general competencies and behavioral traits that enhance the effectiveness of our staff.
 
Individual Contribution
  • Manages details, tasks and projects efficiently without frequent reminders
  • Maximizes time effectively by focusing on "must do" priorities when necessary
  • Anticipates/avoids problems or formulates creative solutions
  • Makes timely decisions that produce quality outcomes
  • Adheres to commitments, schedules and deadlines
  • Demonstrates a comprehensive knowledge of issues and topics pertaining to the area of his/her job specialty (for Professional Staff positions only)
Team Contribution
  • Demonstrates flexibility, adapts well to changing priorities or situations
  • Self-directed and proactive, level of supervision required is appropriate
  • Is willing to take on additional responsibilities, helps with a "can-do" attitude
  • Collaborates well with others to accomplish group tasks
  • Uses written and verbal communication in a way that accomplishes intended results
Self-Development
  • Prioritizes and accomplishes self-development goals
  • Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role
  • Teachable spirit with a desire to learn and grow
  • Maintains an appropriate gap between the current job description and the employee's current abilities that allows for future growth.
QUALIFICATIONS:
  • Must be very technically skilled and comfortable working in a variety of technical applications including all Microsoft applications, database report writing, Canva/Prezi, and Adobe (editing PDF's)
  • Very detail oriented
  • Have strong written & verbal communication skills
  • Must meet BBC benchmark for computer competency
EDUCATION & EXPERIENCE:
  • Preferred Bachelor's degree from four-year College or University, minimum of two years related experience and/or training or equivalent combination of education and experience.
All campuses function under the governance of Brentwood Baptist Church. Each campus is an established entity operating as a whole and permanent part of Brentwood Baptist. Each maintains pre-determined alignment characteristics that uphold the Brentwood Baptist "DNA" while also containing some contextualized characteristics to allow it to best reach its target local community. Every staff member is an employee of Brentwood Baptist.

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